Present: Board members Brakenridge, Carter, Cassidy, Grant, Pilchman, Segal, Woods; Administrators Greenbaum, Aubin, Weissmann, Williams; and four members of the public.

1. CALL TO ORDER

Chair Woods called the meeting to order at 7:30 p.m.

2. CHAIR'S REPORT

Calendar - Chair Woods announced the following dates:

Wednesday, January 9, 7:30 p.m., Hanover High School Library, regular meeting and budget deliberations
Wednesday, January 16, 7:30 p.m., Hanover High School Library, public hearing and budget adoption
Wednesday, February 13, 7:30 p.m., Ray School Multi, regular meeting
Thursday, February 28, 7:30 p.m., Hanover High School Gym, Dresden Deliberative Session
Tuesday, March 5, all day voting in Hanover and Norwich
Wednesday, March 13, 7:30 p.m., Ray School Music Room, Hanover District Meeting.

Board Filings - Chair Woods announced the following open School Board positions and encouraged community members to file for the positions:

School District Moderator, one year School District Clerk, one year
School District Treasurer, one year School District Auditor, one year
3 School Board positions, each for a three year term

Mr. Woods said that filing papers are available at the SAU office between January 16 and 25, and there is a $1.00 filing fee.

3. BRIDGMAN TRUST FINANCIAL REPORT

Chair Woods introduced Mark Severs, Trustee of the Fund, to present an annual report to the Board. Mr. Severs said that the intent of the fund is to provide additional advantages to the District that would not otherwise be included and funded through the budget. He reported the breakdown of the fund saying that 60% of the fund is equity (stocks) and 40% fixed income (bonds) for a December 31, 2001 total of $1,144,745. This represents a 4% decrease from last year due to a volatile year in the stock market. Mr. Severs said that the customary yearly draw from the fund has been around $35,000, except for the 2001-02 year, which was $60,000. He recommends a yearly draw of around 3%-4%, which would maintain growth in the Fund.

Superintendent Greenbaum reminded the Board that it needed to decide on a dollar amount from the Trust to be put on the District Warrant for voter approval. Chair Woods calculated 3.5% of the total to be approximately $40,000. The consensus of the Board was to designate $40,000 to be the amount of money for the Warrant.

The Board then discussed possible uses for that money with the continuation of the acoustical project at the Ray School as one possibility. Principal Williams will come back to the Board with recommendations, as it was mentioned that this is an opportune time for long range planning.

4. PUBLIC COMMENTS

One member of the public commented on the Dresden building plans asking the Board to seriously consider building two new schools instead of remodeling the existing schools.

5. BUSINESS REQUIRING DISCUSSION

a. Presentation of the 2002-03 administrative budget proposal - Assistant Superintendent for Business, John Aubin, presented the proposed budget to the Board. He said that, at the last meeting, the Consumer Price Index had not been known, so the salary increases were only estimates; however the salary numbers have now been adjusted to reflect the 2.8% index. The proposed budget of $7,424,095 represents a 10.3% increase over the 2001-02 budget, which is a 4.9% increase in the tax rate. He said that the cost of living increases, special education, and increased enrollment account for most of the budget increase.

Mr. Aubin then reviewed the significant budget changes, which he categorized as: (1) maintaining program, (2) regular instructional staffing changes, and (3) Special Education. Among the biggest changes in the maintaining program category were increased enrollment, sixth grade tuition, medical insurance premiums, salary increases, and a possible sabbatical. In the regular instructional staffing changes category, the 25th teacher was the biggest item. Assistant Superintendent for Special Services, Jane Weissmann, detailed increases in the Special Education category. Additional time for a Learning Specialist and Adaptive Physical Education were among the suggested changes. The anticipated increase in the number of entering students needing special services for the 2002-03 school year was also driving the numbers upward. Ms. Weissmann also discussed the preliminary plans for a summer program for the District's students with autism with the Board.

Mr. Aubin then called the Board's attention to a document prepared by Administration at the request of the Finance Committee Chair, Peter Christie. This document is a compilation of comparison figures for the past ten years in the areas of per pupil costs, budget history, relationship of salaries and benefits to budget, enrollment, consumer price index, and special education. Mr. Christie said that he had requested the information as part of the Committee's desire to understand what has driven the budget increases over the past ten years. He also posed the questions, "Do we want to be 20% ahead of our peer group?" and "How much of a premium do we want to pay, and how do we justify that?" Chair Woods invited and encouraged Mr. Christie to make suggestions for specific cuts to the budget. Mr. Christie made none at this time.

After discussion, Anne Segal proposed two reductions to the budget, the .10 music position and the .50 regular educational assistant position. These items will be moved to the unfunded budget requests list.

b. Unfunded budget requests - The Board asked Principal Williams to prioritize the list which will be brought back to the January 9 meeting for discussion.

c. School District Warrants - Superintendent Greenbaum distributed updated draft copies of the Warrants and asked Board members to review them and offer suggestions.

6. NON-PUBLIC SESSION

At 9:55 p.m., Nancy Carter moved and Anne Segal seconded a motion to enter non-public session in accordance with RSA 91-A:3 (II.a.) for discussion of personnel matters. The motion passed unanimously by roll call vote.

7. RETURN TO PUBLIC SESSION

The Board returned to public session at 10:35 p.m.

8. ADJOURNMENT

Larry Pilchman moved and Anne Segal seconded a motion to adjourn at
10:35 p.m. The motion passed unanimously.

The meeting adjourned at 10:35 p.m.

Respectfully submitted,

Mary B. Davis
Recording Secretary

January 9, 2002

HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, JANUARY 9, 2002
7:33 P.M., HANOVER HIGH SCHOOL LIBRARY

MINUTES

Present: Board members Brakenridge, Carter, Cassidy, Grant, Pilchman, Segal, Woods; Administrators Greenbaum, Aubin, Weissmann, Williams, Lavoie; and no members of the public.

1. CALL TO ORDER

Chair Woods called the meeting to order at 7:33 p.m.

2. APPROVAL OF MINUTES

Nancy Carter moved and Anne Segal seconded a motion to approve the minutes of the regular meeting of December 12, the budget meeting of January 2, and the non-public session of January 2 as submitted. The motion passed unanimously.

3. COMMUNICATIONS AND REPORTS

Report of the Chair - Chair Woods announced the following calendar dates:

Wednesday, January 16, 7:30 p.m., Hanover High School Library, Public Hearing and Budget Adoption
Wednesday, February 13, 7:30 p.m., Ray School Multi, Regular Hanover Board meeting
Thursday, February 28, 7:30 p.m., Hanover High School Gym, Dresden Deliberative Session
Tuesday, March 5, all day voting in Hanover and Norwich
Wednesday, March 13, 7:30 p.m., Ray School Music Room, Hanover District Meeting

Chair Woods also announced the following School Board filings:

School District Moderator, one year
School District Clerk, one year
School District Treasurer, one year
School District Auditor, one year
3 School Board positions each for a three year term

Filings will take place between Wednesday, January 16 and Friday, January 25, with the School District Clerk or the SAU office. SAU office hours are 8:00 a.m. - 4:30 p.m., except on Friday, January 25, 8:00 a.m. - 5:00 p.m. There is a $1.00 filing fee.

Report of the Superintendent - The Superintendent had nothing to report that wasn't already covered in other parts of the agenda.

Report of the Assistant Superintendent for Business - Assistant Superintendent for Business John Aubin had nothing to report that wasn't covered in his budget presentation.

Report of the Principal - Principal Bruce Williams referred the Board to his written report and thanked everyone who worked to make the Holiday Concert a success.

4. PUBLIC COMMENTS

There were no public comments.

5. BUSINESS REQUIRING DISCUSSION

a. Continuation of budget discussions - Superintendent Greenbaum began by discussing the requests made by the Board at the January 2 meeting. The Board had asked Administration to come to this meeting with ideas for uses for the Bridgman Trust funds and with a prioritized list of unfunded requests.

Bridgman Trust - Principal Williams distributed a list of proposed projects for Bridgman Trust funds that was generated in 1998. He then updated each item as to whether the project was funded, fully or partially, and whether the project has been completed. The Board discussed the acoustical project and what still needs to be done. Superintendent Greenbaum was asked to verify the cost of completing the project, which was estimated to be approximately $30,000. A consensus of the Board was to ask voter approval on the Warrant to allocate $40,000 of Trust money to be designated for the completion of the acoustical project, with the remaining funds to be spent for various residencies and improvements to the Colonial House.

Unfunded requests - Principal Williams distributed a prioritized list of unfunded requests which he reviewed with the Board. After discussion, there was no support for funding of these request at this time.

Budget discussion - Mr. Aubin reviewed changes made since the January 2 meeting, noting the changes for the Board. Assistant Superintendent for Special Services Jane Weissmann had been asked at the January 2 meeting for the number of children with autism. She shared that there are currently three students with autism at the Ray School, an additional child in preschool, and possibly two more preschool children, yet to be identified, one with very special needs, for a total of six children.

The Board discussed the costs associated with staff development, negotiating, and revenues from state aid and facility rental. Questions were raised about rental fees and expenses associated with the upkeep of the facility as a result of the rentals. Ms. Segal suggested that a discussion of rental fees be a topic on a future agenda.

After calling for and hearing no proposals for changes to the proposed budget, the Board approved a figure of $7,414,090 for the purpose of posting for the Budget Hearing.

b. School District Warrant - The Board made minor changes to the draft warrant, which will be approved at the January 16 meeting.

6. BUSINESS REQUIRING ACTION

a. Amendment to the Hanover School District Retirement Plan - Mr. Aubin explained that this is a pro forma change in the amount of the employer's matching funds contribution to the District's Retirement Plan from 3% to 4%.

Anne Segal moved and John Cassidy seconded a motion to approve the Resolution authorizing the adoption of an amendment to the Hanover School District Retirement Plan, and to authorize the Chair of the Hanover School Board to execute the Amendment on behalf of the Hanover School District as proposed and attached to the original minutes of this meeting. The motion passed unanimously.

7. FUTURE AGENDA ITEMS

A review of the Building Use Policy and quarterly updates on grant applications were the two items mentioned for future agenda items.

8. ADJOURNMENT

Anne Segal moved and Bob Brakenridge seconded a motion to adjourn at 8:38 p.m. The motion passed unanimously.

The meeting adjourned at 8:38 p.m.

Respectfully submitted,

Mary B. Davis
Recording Secretary

January 16, 2002

HANOVER SCHOOL BOARD
PUBLIC HEARING AND BUDGET ADOPTION
WEDNESDAY, JANUARY 16, 2002
7:30 P.M., HANOVER HIGH SCHOOL LIBRARY

MINUTES

Present: Board members Brakenridge, Carter, Cassidy, Grant, Pilchman, Segal, Woods; Administrators Greenbaum, Aubin, Weissmann, Williams; and four members of the public.

1. Call to Order

Chair Woods called the meeting to order at 7:30 p.m.

2. Public Hearing on Proposed 2002-03 Budget (RSA 32:5)

Chair Woods opened the Public Hearing by saying, "I open the Public Hearing on the Budget for the Hanover School District in accordance with NH RSA 32:5. Included in the public packets is a line item budget, which contains all purposes and amounts of appropriations to be included for proposed 2002/03 expenditures. A notice for this Public Hearing was published in the Valley News on Friday, January 8."

Mr. Woods announced the following meeting dates and filings:

· Wednesday, February 13, 7:30 p.m., Ray School Multi, Regular Hanover Board meeting
· Thursday, February 28, 7:30 p.m., Hanover High School Gym, Dresden Deliberative Session
· Tuesday, March 5, all day voting in Hanover and Norwich
· Wednesday, March 13, 7:30 p.m., Ray School Music Room, Hanover District Meeting

Board filings -

School District Moderator, one year School District Clerk, one year
School District Treasurer, one year School District Auditor, one year
3 School Board positions each for a three year term

He said that filings will take place between Wednesday, January 16 and Friday, January 25, at the SAU office. SAU office hours are 8:00 a.m. - 4:30 p.m., except on Friday, January 25, 8:00 a.m. - 5:00 p.m. There is a $1.00 filing fee. Mr. Woods encouraged people to file for these positions.

a. Budget - Assistant Superintendent for Business, John Aubin reviewed changes made to the proposed 2002-03 budget since the last meeting which reduced the proposed budget by $8,905. The total proposed budget for the 2002-03 school year is $7,415,190, which represents a 10.22% increase over the 2001-02 budget, with an estimated tax rate of $18.18.

Superintendent Greenbaum followed up on two questions the Board asked at the last meeting. The Board had asked for the cost to complete the acoustical project at the Ray School. Mr. Greenbaum said that he spoke with Greg Hemberger who reported an approximate cost of $30,497. The project is expensive because the steel structure has to be custom made. Secondly, the Board asked whether there would be an increase in the cost for a negotiator. Mr. Greenbaum reported an 8% increase, which is now reflected in the budget figures.

Chair Woods then asked if members of the public had questions. Peter Christie, Chair of the Hanover Finance Committee, said that the Committee has not taken a final vote as yet, but he believes that the Committee will support this budget. Mr. Woods thanked Mr. Christie, Nancy Carter, and all of the members of the Finance Committee for their hard work.

Anne Segal moved and John Cassidy seconded a motion to adopt the 2002/2003 budget in the amount of $7,415,190 to be placed on the warrant and voted on at the Hanover School District meeting on March 13, 2002. The motion passed unanimously.

b. Approval of Warrants - Superintendent Greenbaum reviewed the warrants, followed by a discussion by the Board on how to clarify wording in the warrants to make them easier for the public to read and understand.

Nancy Carter moved and Bob Brakenridge seconded a motion to approve the March 13 School District Warrant and the March 5 Election Warrant as proposed by the Administration, as attached to the original minutes of this meeting, and to authorize the Administration to make whatever technical changes that might be necessary in order to ensure the Warrants are legal and accurately address the intent of the School Board. The motion passed unanimously.

3. Public input on Dresden Building Options

Chair Woods offered members of the public an opportunity to comment on the Dresden building options. One member of the public said that she felt that keeping the playing fields with the schools was important. Mr. Woods asked Mr. Christie if the Finance Committee has an opinion on the building options. Mr. Christie said that the Finance Committee has opted not to comment on the options, however he personally would like to see the schools built on Reservoir Road as that would mean better facilities, and a better education for a lower cost.

4. Adjournment

John Cassidy moved and Bob Brakenridge seconded a motion to adjourn at 8:10 p.m. The motion carried unanimously.

The meeting adjourned at 8:10 p.m.

Respectfully submitted,

Mary B. Davis
Recording Secretary

February 13, 2002

HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, FEBRUARY 13, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Carter, Cassidy, Grant, Woods; Administrators Greenbaum, Aubin, Williams; and two members of the public.

1. CALL TO ORDER:

Chair Woods called the meeting to order at 7:29 p.m.

2. APPROVAL OF MINUTES:

Nancy Carter moved and John Cassidy seconded a motion to approve the minutes of the regular meeting of January 9 as submitted. The motion passed unanimously.

3. CHAIR'S REPORT:

Chair Woods announced the following calendar dates:

Thursday, February 28, 7:30 p.m., Hanover High School Gym, Dresden Deliberative Session
Tuesday, March 5, all day voting in Hanover and Norwich
Wednesday, March 6, 7:30 p.m., Ray School Multi, next regular Hanover Board Meeting District
Wednesday, March 13, 7:30 p.m., Ray School Music Room, Hanover District
Meeting

4. PRINCIPAL'S REPORT:

Principal Williams gave an update on the Ray School mapping project. He discussed maps from the Hanover Conservation Commission (HCC). Judy Harvey, 2 years ago, did a sabbatical on the area around the Ray School and these maps are a product of this sabbatical.

A representative from the HCC was present but Judy was ill and not able to be at the meeting so will wait to go on when she can attend. He gave some history on the 30 year old private, non-profit organization. Chair Woods thanked him for coming and said the Board looked forward to Judy's presentation and hoped he could come back then.

Principal Williams said everyone was welcome to come in for the "I Love to Read Day" on February 15.

Figures on enrollment and class size were presented and discussion followed.

5. SUPERINTENDENT'S REPORT:

Superintendent Greenbaum reviewed the new Federal Education Legislation HR-1, Leave No Child Behind. He gave a brief report to the Board summarizing key components of the legislation. A discussion ensued as to the benefits of this legislation.

The Board received a report on the status of personnel on leave, resigning, or retiring.

Mr. Greenbaum asked for Board volunteers to post the warrants. Nancy Carter agreed to be responsible for this.

6. ASSISTANT SUPERINTENDENT FOR BUSINESS REPORT: Assistant Superintendent for Business John Aubin gave a financial report and then spoke on Dartmouth College's Cross Country Ski Trail enhancement for the Oak Hill/Storrs Pond property. Mr. Aubin distributed a memorandum regarding this. Dartmouth is concerned about safety of the children on the playground where the trail would cross and would like to install a gate. Discussion followed and a committee of John Cassidy, Steve Woods and Bruce Williams was formed to bring a report to the Board.

7. PUBLIC COMMENTS:

None

8. BUSINESS REQUIRING DISCUSSION:

The Food Service Fund financial report was reviewed. There is a loss at present of $413.98. There has been discussion around purchasing a computer program for the Food Service. Mr. Aubin thought software would be helpful and thought there was software available to assist the program.

The Facility Use Categories and Rental Schedule Regulation was reviewed and discussed. It was thought that custodial rate schedule should be updated. Mr. Aubin stated that, as covered in the Regulation's wording -" custodial billing rates are subject to change without notice." A new Regulation is not issued each time the rate changes.

Mr. Williams stated that on occasion he has been asked to rent the parking lot and there is no guidance from the present Regulation.

Mr. Woods said that he was beginning to think about how to present the budget at meeting. If anyone had comments to please direct them to him.

Mr. Greenbaum gave a reminder to think about Warrant articles. It was decided to continue this discussion at the next meeting.

Mr. Aubin distributed a tuition rate calculation (per pupil cost) report. The tuition rate of $9690.00 is recommended. Although the Ray School does not ordinarily accept tuition students, the Administration felt it advisable to set a tuition rate in advance of this need.

A grant update was given on the grants being pursued by Leslie Williamson.

9. CONSENT AGENDA:

Resignations

Steve Grant moved and John Cassidy seconded a motion to accept the resignation of Ashley Milliken with regret. The motion passed unanimously.

Steve Grant moved and John Cassidy seconded a motion to accept the resignation of Tanya Alexander-Swett with regret. The motion passed unanimously.

10. ADJOURNMENT:

John Cassidy moved and Steven Grant seconded a motion to adjourn at 8:50 p.m. The motion passed unanimously.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

Althea B. Clogston
Recording Secretary

March 6, 2002

HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, MARCH 6, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Brakenridge, Carter, Cassidy, Grant, Pilchman,Segal, Woods;
Administrators Greenbaum, Aubin, Weissmann, and Williams; and no members of the public.

1. CALL TO ORDER

Chair Woods called the meeting to order at 7:32 p.m.

2. APPROVAL OF MINUTES:

John Cassidy moved and Larry Pilchman seconded a motion to approve the minutes of the regular meeting of February 13, 2002 as submitted. The
motion passed with three yes and 2 abstentions, Larry Pilchman and Anne
Segal.

3. COMMUNICATIONS AND REPORTS:

A.) CHAIR'S REPORT - Chair Woods announced the following calendar
events:

Wednesday, March 13, 7:30 p.m., Ray School Music Room, Hanover District
Meeting
Wednesday, April 10, 7:30 p.m., Ray School Multi, regular meeting, Hanover
School Board (Organizational meeting)
Wednesday, March 13, 5:30, Tracy Hall in Norwich, ballot recount
Thursday, March 14, 7:00 p.m., Hanover High School, room 127, Dresden
Board meeting

Assignment of Warrant Articles - Chair Woods assigned Warrant Articles for Board presentation at the March 13 Hanover School District meeting.

Article 1 - Capital Reserve Fund for the Educationally Handicapped:
Nancy Carter will move and Steve Grant second.
Article 2 - Don S. Bridgman Fund:
Anne Segal will move and John Cassidy second.
Article 3 - Contingency Fund:
Steve Grant will move and Larry Pilchman second.
Article 4 - Expendable Trust Fund:
John Cassidy will move and Nancy Carter second.
Article 5 - Salaries of School District Officers:
Larry Pilchman will move and Anne Segal second.
Article 6 - Hanover School District vote to raise and appropriate money
for the support of schools:
Steve Woods will move and Anne Segal second.

B.) REPORTS OF ADMINISTRATORS: - Superintendent Greenbaum reviewed a letter from the Claremont Lawsuit Coalition with the Board.

Superintendent Greenbaum reported on the following items:

Teacher Appreciation Week will take place from Monday, May 6 to Friday, May 10 and asked for Board volunteers to plan a means of teacher recognition for Thursday, May 9. Anne Segal and Nancy Carter will attend to this.

Report on elementary school size. Mr. Greenbaum reviewed a report on elementary school size saying that an ideal student body would be 200/300 or smaller. Smaller school communities make children less anonymous, among other things this makes it harder for students to bully other students. A discussion ensued regarding school size and community growth rate. The Ray School enrollment is approximately 514 children at present.

Sabbatical - Diana Watson was chosen to receive a sabbatical this year(Critical Friends and Schools Attuned initiatives). Mr. Greenbaum feels her work will be good for the district as well as Diana as the sabbatical is an area needed. The Board agreed and stated they will look forward to a report consistent with the articles set out in the proposal.

Assistant Superintendent for Business Aubin had no formal report for the Board.

Assistant Superintendent for Special Education had no formal report for the Board.

Principal Williams had no formal report but suggested as many as could, support
the boys basketball team in Durham on Saturday as they are in the finals.

4. PUBLIC COMMENTS: None

5. BUSINESS REQUIRING DISCUSSION:

Rental of Facility Use Form for HASP. The new contract is due to be signed April 15 with HASP. The rates charged to HASP have not been raised, and a discussion on the discount they receive and costs to the District followed. Principal Williams was asked to further research the HASP building use. Bruce Williams and John Aubin will arrange to meet with HASP representatives. Mr. Williams also will check into possible surcharge for custodial costs.

Revised Policy MFD - Educational Research was discussed and a few minor
changes were suggested. The Board anticipates seeing MFD as an action item on
the next agenda.

Budget presentation for the Hanover District meeting was discussed regarding
presentation format and slides necessary.

6. BUSINESS REQUIRING ACTION:

Steve Grant moved and Anne Segal seconded a motion to accept the resignation of Michelle Landry effective June 30, 2002 with regret. The motion passed unanimously.

7. ADJOURNMENT:

Larry Pilchman moved and Anne Segal seconded a motion to adjourn at 9:04 p.m. The motion passed unanimously.

The meeting adjourned at 9:04 p.m.

Respectfully submitted,

Althea B. Clogston
Recording Secretary

April 10, 2002

HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, April 10, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Carter, Cassidy, Pilchman, Segal, Woods; Administrators Greenbaum, Aubin, Williams; and 3 members of the public.

1. CALL TO ORDER:

Because this is an organizational meeting for the Board, Superintendent Greenbaum called the meeting to order at 7:30 p.m.

2. ORGANIZATIONAL MEETING/ELECTION OF SCHOOL DISTRICT OFFICERS:

Mr. Greenbaum asked for nominations for Chair.

Stephen Woods nominated and Larry Pilchman seconded Nancy Carter as Chair.
Mr. Greenbaum asked for any other nominations and being none closed nominations
and asked for a vote. Four yes, one abstention.

The meeting was turned over to Nancy Carter, Chair.

Ms. Carter asked for nominations for Vice Chair.

John Cassidy nominated and Anne Segal seconded Larry Pilchman as Vice Chair. Ms. Carter asked for any other nominations and being none closed nominations and asked for a vote. Four yes, one abstention.

Larry Pilchman nominated and Anne Segal seconded John Cassidy as Secretary. Ms. Carter asked for any other nominations and being none closed nominations and asked for a vote. The nomination passed unanimously.

3. APPROVAL OF MINUTES:

Stephen Woods moved and John Cassidy seconded a motion to approve the minutes of the regular meeting of March 6 as submitted. The motion passed unanimously.

4.a CHAIR'S REPORT:

Chair Carter reported the next meeting of the Hanover Board would be Wednesday, May 8, in the Bernice A. Ray School Multi at 7:30 p.m.

Ms. Carter asked the Board members for their interest in the various Hanover School District committees. Discussion followed regarding the need to continue certain committees. It was decided to discontinue until needed the Building and Transportation committees. Ms. Carter requested Board members to e-mail her regarding their interest on standing committees.

4.b. REPORTS OF ADMINISTRATORS:

Superintendent Ken Greenbaum reported on a book, Using Data to Improve Schools. He said the school is involved in efforts to set measurable goals and gather data on these goals. Assessment is needed to reach those goals and help identify measures of progress in goal attainment; need to develop comprehensive system of data. The book is available in Mr. Greenbaum's office.

Assistant Superintendent for Business John Aubin gave financial report. He also reported information on the Hanover After School Program building rental rates. He would recommend rate increases on use of the computer lab rate due to the value of equipment used there. Also, he proposed increased rates for the gym use due to size of area being used.

Discussion on the financial report followed.

Mr. Aubin reported that the lunch program was running slightly in the red. Ms. Segal questioned the meal prices for faculty in the Ray Cafe. She also suggested the rate for meals be raised for next year and thought the Board should decide in June so that parents could be made aware well ahead of time. Mr. Aubin will have a recommendation about pricing in June for students and adults.

Further discussion followed on shortfalls in Special Education and building maintenance funds. In June, Mr. Aubin may recommend withdrawal of funds from the reserve funds to offset excess expenditures. If there is no surplus the Board will not put more money into the maintenance capital reserve fund. Spending of contingency fund was discussed. It will need to be posted for the June meeting to spend from this fund.

Principal Bruce Williams reported on clean-up of the Ray School and
stated he was proud to be the Principal of students who care about their school.

Mr. Williams reported on Earth Week and the school's involvement with the Town of Hanover regarding water conservation. Judy Harvey's class will design and distribute to every Ray School student a pamphlet on water conservation in the home. The Town is hoping to use the children's ideas in a community wide campaign about the drought situation.

Mr. Williams also reported on the Captains Council's mentorship in the Volleyball program. He has received good feedback from the program.

5. PUBLIC COMMENTS:

Julia Murdza, a student from the Ray School, spoke to the Board regarding work in her classroom on the US state map. On April 4, it was found that her map had graffiti on it. Although she doesn't know who did it, she stated she had been working very hard on the map. She explained how the staff assisted them in this matter and pointed out the need for respect of other peoples property.

Ms. Carter thanked Julia for coming to the meeting.

Mitsu Chobanian, a representative from the PTO Gift Committee, asked the Board to fund $613.80 worth of gifts and reported on finances and gifts given.

Steve Woods moved and John Cassidy seconded to approved this request as as proposed and attach to the minutes of meeting. The motion passed unanimously.

6. BUSINESS REQUIRING DISCUSSION:

Rescinding outdated policies: Ken Greenbaum addressed the issue of outdated policies. He will bring back a motion to rescind these policies at the May 8 Board meeting.

7. BUSINESS REQUIRING ACTION:

Revised Policy MFD, Educational Research:
Anne Segal moved and Larry Pilchman seconded to revise Policy MFD, Educational Research as proposed and attach it to the minutes of the meeting. The motion passed unanimously.

School calendar for 2002-03 school year:
John Cassidy moved and Larry Pilchman seconded to approve the calendar as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

Nominations:

The Superintendent places in nomination for the 2002-03 school year staff members as listed and attached to the original minutes of this meeting.

Anne Segal moved and Steve Woods seconded to elect staff members as listed and attached to the original minutes of the meeting. The motion passed unanimously.

PTO Gifts:
This business was taken care of under Public comments.

8. ADJOURNMENT:

John Cassidy moved and Anne Segal seconded a motion to adjourn at 8:28 p.m. The motion passed unanimously.

The meeting adjourned at 8:28 p.m.

Respectfully submitted,

Althea B. Clogston
Recording Secretary

May 8, 2002

HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, MAY 8, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Carter, Cassidy, Pilchman, Segal, Woods; Administrators Greenbaum, Aubin, Williams; and four members of the public.

1. CALL TO ORDER:

Chair Nancy Carter called the meeting to order at 7:32 p.m.

2. APPROVAL OF MINUTES:

Steve Woods moved and Larry Pilchman seconded a motion to approve the minutes of the regular meeting of April 10, 2002 as submitted. The motion passed unanimously.

3. COMMUNICATIONS AND REPORTS:

3.a. REPORT of CHAIR:

Chair Carter announced that the next regular meeting of the Hanover School Board will be on Wednesday, June 12, 2002, at 7:30 p.m. in the Bernice A. Ray School Multi.

Chair Carter also announced committee assignments for the 2002-03 year.

Education Planning: Nancy Carter and Steve Grant
Budget: Steve Woods, John Cassidy and Anne Segal
Long Range Planning: Anne Segal, Steve Woods and Larry Pilchman

LIAISONS/REPRESENTATIVES:
Parent/Teacher Organization: Steve Woods
NHSBA Delegate: Anne Segal
Technology Committee: Nancy Carter and John Cassidy
Hanover Finance Committee: Anne Segal

Chair Carter said she had received the resignation of Board Member Brakenridge. The Board accepted his resignation with regret. Ms. Carter urged others to apply and stated they should contact the SAU directly for further information. Applicants must be a resident of Hanover and should send a letter of interest to the SAU office.

3.b. REPORT of ADMINISTRATORS:

Superintendent Greenbaum reported on an article in the Vermont School Board publication regarding, Key Work of School Boards. Mr. Greenbaum and the Board
reviewed and discussed to what degree they felt the Hanover Board was achieving the eight keys listed in the article.

Assistant Superintendent for Business John Aubin stated that he did not do a revised financial report for this meeting.

Mr. Aubin reported on the Apple lease proposal for the acquisition of computer equipment. This is a three year lease purchase arrangement with Apple Corp. for
the purpose of acquiring computer equipment for approximately $99,000 and an
annual payment of approximately $35,000. Board discussion followed and it was
decided to wait until the June meeting to bring the proposal back when Cam Cross could attend.

Principal Williams reported on the Main Street Players' production of "A Midsummer Night's Dream." Everyone involved has worked very hard and are to be congratulated.

Mr. Williams also said that the Chess Club has just finished another successful year and that the club is growing. They now have approximately four dozen students involved in the club.

Third graders are taking the NH Standards Based Test in Language Arts and Math
throughout this week. Results will be available in the fall.

The school's enrollment has dropped by one student each month. Anne Segal commented
that the college is doing a lot of building projects now and feels the Board should be
informed what building is going to be done and what population the building is designed for so that they can project future enrollments.

4. PUBLIC COMMENTS:

Bill Little, a member of the public, spoke to the Board regarding a Hanover K-12
district. He feels that there are many people who want to know the advantages and drawbacks associated with a K-12 district and that the Board should sponsor a study group on this for Hanover. Mr. Greenbaum stated he felt this is a Dresden matter, both
legally and practically. A discussion followed. It was decided to put this item on the agenda under business requiring discussion at the Board's June 12 meeting.

5. BUSINESS REQUIRING ACTION:

Steve Woods moved and Larry Pilchman seconded a motion to rescind
policies, regulations, and form as proposed and attached to the original
minutes of the meeting. The motion passed unanimously.

Steve Woods moved and Larry Pilchman seconded a motion to authorize
the Administration to fill teacher vacancies between now and the regular meeting in September by offering a one (1) week period to obtain telephone or e-mail votes from Board members and that four affirmative votes must be obtained before a contract is issued. The motion passed unanimously.

6. ADJOURNMENT

Steve Woods moved and Anne Segal seconded a motion to adjourn at 9:21 p.m. The motion passed unanimously.

The meeting adjourned at 9:21 p.m.

Respectfully submitted,

Althea B. Clogston
Recording Secretary

June 12, 2002

HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, June 12, 2002
7:00 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Carter, Cassidy, Grant, Pilchman, Segal, Woods; Administrators Greenbaum, Aubin, Weissmann, Williams; and 14 members of the public.

1. CALL TO ORDER:

Chair Nancy Carter called the meeting to order at 7:02 p.m.

2. APPROVAL OF MINUTES:

Larry Pilchman moved and Steve Woods seconded a motion to approve the minutes of the regular meeting of May 8, 2002 as submitted. The motion passed: all in favor five; opposed none; one abstention.

3. INTERVIEW BOARD APPLICANTS:

Chair Carter stated the Board was starting early due to interview of School Board candidates. The Board received two interested applications of which one had withdrawn.
John Chamberlin was present and spoke regarding his candidacy.

4. ACTION ITEMS:

Selection of School Board Member:

Chair Carter asked the board's consent to vote to approve John Chamberlin as the new
board member to fill the vacancy of Robert Brakenridge.

Anne Segal moved and Steve Woods seconded a motion to appoint John
Chamberlin to fill the vacancy created by the resignation of Robert
Brakenridge until the March 2003 School District elections. The
motion passed unanimously.

Chair Carter noted the next regular Hanover Board meeting would be August
14, 2002 and that the next Dresden Board meeting would be June 24, 2002.

Study of Hanover K-12:

The meeting was opened to public discussion regarding the request from the last regular
Hanover Board meeting to discuss what, if any, Board action might be taken to conduct a study of the viability of Hanover becoming it's own K-12 district. Debra Grabill
spoke in support of the study. Discussion followed.

Anne Segal moved and Steve Grant second a motion that Chair Carter
appoint a committee to work with Superintendent Greenbaum to determine the scope of the suggested study of the feasibility of a K-12 school
district in order to get cost estimates from a consulting firm. The motion
passed: all in favor four; opposed two.

Chair Carter asked for interested Board members to serve on the committee. Steve
Grant, Anne Segal and John Chamberlin offered to serve.

Approval of Computer Lease:

Anne Segal moved and Steve Grant seconded the resolution that the
Hanover School Board hereby authorizes the Administration to enter
into a three year lease purchase arrangement with Apple Corporation for the purpose of acquiring computer equipment in a principal amount of approximately $111,226 and an annual payment of approximately $39,234. The resolution passed unanimously.

5. RAY SCHOOL MAPPING PROJECT:

Jim Hornig from the Hanover Conservation Council was present and spoke on the Mapping Project. Discussion followed regarding how this parallels the school's
science curriculum and the advantages of turning Ray School's backyard into a
resource for the community. The area is a nature study opportunity for the
students and could be expanded to middle and high school students.

6. COMMUNICATIONS AND REPORTS:

Report of Chair:

Chair Carter stated that it generally has been the practice for the Board not to meet in
July. Unless there is an interest of the Board to meet she recommended to hold the
next regular Hanover School Board meeting on Wednesday, August 14, 2002 at 7:30
in the Ray School Multi.

A letter of thanks from Kristen Sullivan, Faculty Organization Secretary, was read
in appreciation of the Board's bagel and cream cheese breakfast.

Report of Administrators:

Superintendent Greenbaum did not have any formal report.

Assistant Superintendent for Business John Aubin gave an update on the budget. He
anticipates a $13,200 fund balance at the end of the year.

Assistant Superintendent for Special Education Jane Weissmann reported on the
Extended Year Program (July 1 through August 2). There are three children
enrolled who will receive specific instruction for when they go back into the
regular classroom in the fall.

Principal Bruce Williams reported on end of year activities and recommended attendance at the 5th grade send off.

Bruce also explained that the Bridgman Trust funds that were spent on the first phase of the acoustical project resulted in enormous improvement to sound production in the Ray School gymnasium. He and the music staff are very satisfied with the current results and feel that the District need not spend further Bridgman Trust funds on this project because the targeted results have already been achieved. Discussion followed and the Board asked Bruce to bring ideas for alternative spending to the next meeting.

Enrollment figures were presented by Bruce and discussed ensued regarding future growth of the school.

7. PUBLIC COMMENTS:

Third grade enrollment was discussed; implications of 24/25 class size. Bruce was
asked to bring back to the Board numbers on 3rd grade class size for discussion.

8. BUSINESS REQUIRING DISCUSSION:

Policy JGDD, HIV/AIDS, Policy GAMAA, Regulation GAMAA:

The Board was asked to read over policy JGDD and the GAMAA regulation in the month of July and then e-mail Ken with any changes/questions. This is a Federally mandated policy.

9. BUSINESS REQUIRING ACTION:

Lunch Program Pricing:

As of the end of May the food service will have a balance of minus $4,645. John Aubin
said that in order to correct this the program needs a 5% increase in rates. He is
expecting the same for next year if rates and volume stay the same so next year it
would be a $9,000 deficit. John recommends a 25 cent increase in pricing. Students
would go from $2.25 to $2.50 and adults would go from $2.75 to $3.00. Discussion
of the program and pricing followed. Things to consider might be a computer program
to keep records easier, out-source the lunch program and consider a line item in the
budget next year for the lunch program.

Steve Woods moved and Anne Segal seconded to increase lunch prices for adult and student lunches 25 cents per meal, thus making student lunch prices $2.50, and adult prices $3.00 for the 2002-03 school year. The
motion passed unanimously.

Rate structure for HASP Program:

The computer lab and gym rental rates will increase from $15 per day to $25 per day.

Approval for Spending Contingency Fund:

Anne Segal moved and Steve Woods seconded to authorize the expenditure
of up to $20,000 of Contingency Fund appropriations for fiscal year 2002 for the purpose of funding an unbudgeted 25th classroom teacher at the Ray School due to unanticipated enrollment during the 2001-02 school year. The motion passed unanimously.

10. CONSENT AGENDA:

Elections:

John Cassidy moved and Steve Grant seconded to elect Tamar G. Petty as a Learning Specialist at track 4, step 6, salary $34,803, for the 2002- 2003 school year. The motion passed unanimously.

John Cassidy moved and Steve Grant seconded to elect Matthew Starr as a teacher at track 4, step 7, salary $45,760, for the 2002-2003 school year. The motion passed unanimously.

John Cassidy moved and Steve Grant seconded to elect Barbara Schimke as a teacher at track 2, step 5, salary $39,315, for the 2002-2003 school year. The motion passed unanimously.

John Cassidy moved and Steve Grant seconded to elect Chantelle Orlen as a teacher at track 1, step 9, salary $43,826, for the 2002-2003 school year. The motion passed unanimously.

John Cassidy moved and Steve Grant seconded to approve the 2002-03 salaries of non-union employees at the Ray School as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

John Cassidy moved and Steve Grant seconded to adopt the Resolution Authorizing Adoption of Plan Restatement as proposed and attached to the original minutes of the meeting. The motion passed unanimously.

11. ADJOURNMENT:

Anne Segal moved and Larry Pilchman seconded a motion to adjourn at 9:36 p.m. The motion passed unanimously.

The meeting adjourned at 9:36 p.m.

Respectfully submitted,

Althea B. Clogston
Recording Secretary