Directory of Minutes for August – December 2002
August 14, 2002
HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, AUGUST 14, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Carter, Cassidy, Chamberlin, Grant, Pilchman, Segal, Woods; Administrator Greenbaum; and five members of the public.
1. CALL TO ORDER
Chair Nancy Carter called the meeting to order at 7:30 p.m.
2. APPROVAL OF MINUTES
Steve Woods moved and Anne Segal seconded a motion to approve the minutes of the regular meeting of June 12, as submitted. The motion passed unanimously.
Steve Woods noted that a paragraph under the Principal's report was hard to read. Mr. Greenbaum will reword the sentence.
3. COMMUNICATIONS AND REPORTS
Chair's Report - Chair Carter announced that the next regular meeting of the Hanover Board would take place on Wednesday, September 11. She asked if the Board might be interested in changing its meeting time from 7:30 to 7:00. After discussion, a majority of the Board expressed a desire to keep the meeting time at 7:30 p.m. Ms. Carter asked the Board to consider a 7:00 p.m. start for the times when a long meeting is scheduled.
Bridgman Trust - Chair Carter said that it had been the intention of the Board to discuss alternative expenditures for the Bridgman Trust moneys at this meeting, but that discussion has been postponed to the September meeting, in order to give Principal Williams a chance to speak with staff about possible expenditures.
Superintendent Greenbaum said that during the time between when the acoustical panels were ordered and the time when the order was canceled, Trumbull Nelson had made several panels, which the SAU has paid for ($2,155.28). Also, there were architectural and acoustical consultant fees of $360, for a total of $2,515.28. This money was not charged to the Bridgman Trust, and the panels are being used in other areas.
Superintendent's Report - Superintendent Greenbaum had nothing to report that wasn't covered in other places of the agenda.
Assistant Superintendent for Business Report - In the absence of John Aubin, Mr. Greenbaum reviewed Mr. Aubin's report highlighting the end of the year fund balance of $23,635. He reminded the Board that this is an unaudited balance.
Transportation Contract - Mr. Greenbaum said that there is a clause in the transportation contract that provides for a performance bond of $7,500, which is paid by the District. He said that the Administration does not feel that it is cost effective at this point to pay for this bond since the bus company has been providing good service. After discussion, the Board agreed with the Administration's recommendation to discontinue the performance bond.
Principal's Report - In the absence of Principal Bruce Williams, Mr. Greenbaum briefly reviewed Mr. William's written report. Mr. Greenbaum reminded the Board and public of the school-wide open house scheduled for August 26 from 5:30 to 6:30, announced an increase in the cost of student lunches from $2.25 to $2.50, thanked the office staff and custodians for their hard work throughout the summer, and reported the enrollment as of August 6 at 504 students.
4. PUBLIC COMMENTS
There were no public comments.
5. BUSINESS REQUIRING DISCUSSION
a. Hanover K-12 Study - Ms. Carter said that Anne Segal, Steve Grant, and she drafted a Request for Proposals (RFP) which was sent to several firms for bids. Three firms responded with cost figures for doing the study: New Hampshire School Administrators Association ($20,000), NESDEC ($30,000), and Stanton-Leggett ($70,000-$95,000). After discussion, the consensus of the Board was that the Board had no further interest in proceeding with this study, and asked that the Superintendent maintain a file of the correspondence in the SAU office for the public to view.
b. Board goals for 2002-03 - Superintendent Greenbaum reviewed the levels of goal setting from the professional to the Board, detailing how each level intertwines with the others. He suggested that the Board may wish to formulate its goals in two separate areas, one that would be Board only goals, and the other that would be faculty focused goals. Mr. Greenbaum said that Principal Williams will discuss building goals with the Board at the September meeting. Chair Carter asked Board members to come to the September meeting prepared to brainstorm Board goals.
Anne Segal announced that she is working with Mary Munter to redesign the Dresden Annual Report to make it more attractive and user friendly, and asked if the Hanover Board would allow her to proceed to do the same with the Hanover Annual Report, since both reports are contained in the same publication. There was agreement on the part of the Hanover Board.
The Board briefly discussed the sixth grade student survey which identified "homework" as an area of concern. Mr. Greenbaum said that Mr. Williams plans to follow up with a meeting of fifth and sixth grade teachers to work on a common philosophy. Ms. Carter said that the Ed Planning Committee will continue with the sixth grade survey for the time being.
c. Policy GBAF, Substitutes - Mr. Greenbaum reviewed the current policy and proposed amended policy. He explained that Administration feels that hiring substitutes should be an administrative prerogative and handled on a case by case basis. This revised policy will make it easier for this to happen. Discussion followed. The policy will be brought back to the September meeting for adoption.
6. BUSINESS REQUIRING ACTION
a. Policy JGDD, HIV/AIDS, Policy GAMAA, Regulation GAMAA, Exhibit GAMAA, Exposure Control Plan for Bloodborne pathogens and the Plan for Immunologic Protection - Mr. Greenbaum said that the Board reviewed these policies and regulation at the June meeting and they are now ready for approval.
Anne Segal moved and John Cassidy seconded a motion to approve Policy JGCC, HIV/AIDS and Regulation GAMAA, Exposure Control Plan for Bloodborne Pathogens and the Plan for Immunologic Protection as proposed and attached to the original minutes of the meeting. The motion passed unanimously.
7. CONSENT AGENDA
a. Leave of Absence - Carole Bando
John Cassidy moved and Steve Grant seconded a motion to approve a leave of absence for Carole Bando for the 2002-03 school year in accordance with Article 19 of the Master Agreement between the Hanover School Board and the Hanover Education Association. The motion carried unanimously.
b. Nominations
John Cassidy moved and Steve Grant seconded a motion to elect Robin Henry as a .2 Art teacher at track 4, step 14, salary $11,730, which is .2 of $58,650, for the 2002-03 school year. The motion carried unanimously.
John Cassidy moved and Steve Grant seconded a motion to elect Damaris Tyler as a .1 Band teacher at track 4, step 14, salary $5,865, which is .1 of $58,650, for the 2002-03 school year. The motion carried unanimously.
8. NON-PUBLIC SESSION
Steve Woods moved and Steve Grant seconded a motion to enter non-public session in accordance with RSA 91-A:3(II.d) for discussion of the acquisition and sale of property. The motion carried unanimously by roll call vote. (9:03 p.m.)
9. RETURN TO PUBLIC SESSION
The Board returned to public session at 9:15 p.m.
10. ADJOURNMENT
John Cassidy moved and Larry Pilchman seconded a motion to adjourn at 9:15 p.m. The motion carried unanimously.
The meeting adjourned at 9:15 p.m.
Respectfully submitted,
Mary B. Davis
Recording Secretary
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September 11, 2002
HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, SEPTEMBER 11, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Chamberlain, Segal, Woods, Pilchman, Grant, Cassidy; Administrator Greenbaum; Principal Bruce Williams; Assistant Superintendent for Business John Aubin; and three members of the public.
Absent: Board member Carter
1. CALL TO ORDER
Chair Pilchman called the meeting to order at 7:30 p.m.
2. APPROVAL OF MINUTES
Mr. Woods moved and Mr. Cassidy seconded a motion to approve the minutes of the regular meeting of August 14 and the non-public session of August 14, as revised. The motion passed unanimously.
Revision - Mr. Cassidy noted that he was not part of the effort to draft a Request for Proposal (RFP).
3. COMMUNICATIONS AND REPORTS
Chair's Report-Vice Chair Pilchman announced that the next regular meeting of the Hanover Board will take place on Wednesday, October 9.
Mr. Pilchman recognized the significance of 9/11 and said many school activities honoring this day took place in age appropriate programs and discussions that were held.
Mr. Pilchman had no other matters to discuss.
Reports of Administrators -Superintendent Greenbaum had nothing to report that was not covered in other places of the agenda.
Assistant Superintendent for Business Assistant Superintendent for Business John Aubin had no update to report.
Principal's Report-Principal William said the school opening went very smoothly, including the busing transportation. He thanked the PTO for its enormous help, and reported that the computerized lunch purchasing was in fact a huge improvement. Principal William reported that the new use of the project room began in the spring, and the enrollment for this year is 511 students.
Mr. Woods asked for an update on the blacksmith shed. Principal William explained that it is an Eagle Scout Project which is funded by the Friends of Hanover and the Norwich Schools. The only project which is not attended to by the Eagle Scout's is the pick up of waste material.
Reports of Committees Mr. Woods expressed concern about the low attendance at the Hanover District meetings. The Board discussed ideas to improve attendance, which included a newsletter, change of time and date, surveying parents, and providing child care. Ms. Segal said that she is working with Mary Munter to change the format of the Annual Report. Superintendent Greenbaum will look into the legal issues.
Superintendent Greenbaum shared a letter from the 6th grade team at the Richmond School expressing appreciation for the iBook lab purchased with Bridgman Trust funds.
4. PUBLIC COMMENTS
There were no public comments.
5. BUSINESS REQUIRING DISCUSSION
a) School Survey-Principal William said the Educational Plan Committee mailed surveys to the 6th grade families after New Years. The study was very general and was to begin dialogue and address pinpoints of concern. There were a few concerns addressed in the survey results, (1) math preparation, (2) social studies, and (3) homework. The social studies concern may be for two reasons, first because subject areas in the 5th grade are not separated, and second social studies curriculum development awaits completion of K-12 Social Studies Committee work. Homework seems to be a concern from the transition of grade 5 to grade 6. Steve Woods sensed that there is little consistency between grades and that this should be addressed. Principal William said the issue will be addressed, and that homework in general needs to be addressed with teachers directly.
b) Review of building goals, 200102-Principal William discussed the progress made on the 2001-02 goals. A written review is attached to the original minutes of the meeting.
Superintendent Greenbaum asked the Board members to identify 2002-03 goals for the Board. Goals that might be considered include: (1) Support K-12 efforts, (2) support Principal William's goals, (3) to improve School District reports, and (4) move people to participate in democratic process. Discussion of Board goals will continue at the October meeting at which time goals will be adopted.
c) Proposed building goals for 200203-Principal William reviewed the 2002-03 school year goals. These goals are attached to the original minutes of the meeting.
d) Alternative expenditures for Bridgman Trust funds-Principal William reviewed the seven options for consideration. The Administration will focus on four of the options, (1) Ecology/Natural Science Literacy Program, (2) Residency in science or the social sciences, (4) Clapboard siding for the new blacksmith shop and maintenance of the Colonial House area, and (7) risers with rollers. Recommendations will be brought back to the next meeting.
e) Budget planning-John Aubin said there is a finance committee meeting scheduled for September 24. The Board discussed whether to maintain the existing program or modify the guidelines. Superintendent Greenbaum said the budget might be built so there will be no net program increase, but this would not preclude reallocation of existing program resources.
6. BUSINESS REQUIRING ACTION
Steve Woods moved and Steve Grant seconded a motion to approve the Policy GBAF, Substitutes as proposed and attached to the original minutes of the meeting. The motion carried unanimously.
7. ADJOURNMENT
Steve Grant moved and Steve Woods seconded a motion to adjourn at 9:30 p.m. The motion carried unanimously.
The meeting adjourned at 9:30 p.m.
Respectfully submitted,
Molly A. Dixon
Recording Secretary
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October 9, 2002
HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, OCTOBER 9, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Carter, Chamberlin, Segal, Woods, Pilchman, Grant, Cassidy; Administrator Greenbaum; Principal Bruce Williams; Assistant Superintendent for Business John Aubin; and twenty members of the public.
1. CALL TO ORDER
Chair Carter called the meeting to order at 7:30 p.m.
2. APPROVAL OF MINUTES
Mr. Woods moved and Mr. Pilchman seconded a motion to approve the minutes of the regular meeting of September 11 and the non-public session of September 11, as submitted. The motion passed with one abstention (Carter).
3. COMMUNICATIONS AND REPORTS
Chair's Report-Chair Carter announced that the next regular meeting of the Hanover Board will take place on Wednesday, November 13, 7:30 p.m., in the Ray School Multi.
Mrs. Carter had no other matters to discuss.
Reports of Administrators-Superintendent Greenbaum had nothing to report that was not covered in other places of the agenda.
Assistant Superintendent for Business Report-It was reported that the fund balance exceeds the budget, but there is still a long year to go. The year end fund balance is estimated at $130,839. John Aubin emphasized that the Financial Report is very preliminary.
There was a question about whether the Special Education tuition was overbudget. It was noted that Assistant Superintendent for Special Services, Jane Weissmann would address this at the November meeting.
Principal's Report-Principal Williams thanked to Sean King, a Hanover High School Senior, for completing an eagle scout project to design and build a blacksmith shop. The funding came mostly from the Friends of Hanover and Norwich schools.
On behalf of Mary Donovan, Principal Williams extended an invitation to the members of the Board and the public, to join for a walk at the Ray School Nature Area on October 20, from 13 p.m.
Reports of Committees-Nothing to report at this time.
4. PUBLIC COMMENTS
There were no public comments.
5. BUSINESS REQUIRING DISCUSSION
a) District Meeting Attendance-Superintendent Greenbaum summarized the discussion held at the September meeting regarding attendance at the Hanover School District Meetings. He said he spoke with Attorney Dave Bradley who indicated that it was acceptable for the budget article to be discussed at any point during the meeting. A problem with reordering the warrant articles so that the budget may be discussed earlier in the meeting is that it may preempt the publics opportunity to weigh in appropriately on other articles affecting the budget. It was decided that perhaps this is a public relations/communication issue and the Board members will try to discuss the budget quickly and briefly. Also, Articles 1, 3, and 5 need to be discussed before the budget article.
6. BUSINESS REQUIRING ACTION
a) 2002-03 School Board goals-The fourth item of the Hanover School Board 2002-03 Goals was modified.
Mr. Woods moved and Mr. Pilchman seconded a motion to approve the 2002-03 Hanover School Board goals as revised, and attached to the original minutes of the meeting. The motion carried unanimously.
b) Bridgman Trust Expenditures-The items listed on the Bridgman Trust memo are not necessarily in priority order. The spending will be balanced among items #1-4.
Mrs. Segal moved and Mr. Pilchman seconded a motion to approve the Bridgman Trust expenditures up to $40,000 (items 1-4) as proposed and attached to the original minutes of the meeting. The motion carried unanimously.
7. ADJOURNMENT
Mr. Woods moved and Mr. Chamberlin seconded a motion to adjourn at 8:00 p.m. The motion carried unanimously.
The meeting adjourned at 8:00 p.m.
Respectfully submitted,
Molly A. Dixon
Recording Secretary
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November 13, 2002
HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, NOVEMBER 13, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Carter, Chamberlin, Segal, Woods, Pilchman, Grant, Cassidy; Administrator Greenbaum; Principal Bruce Williams; no members of the public.
1. CALL TO ORDER
Chair Carter called the meeting to order at 7:30 p.m.
2. APPROVAL OF MINUTES
Mr. Woods moved and Mr. Pilchman seconded a motion to approve the minutes of the regular meeting of October 9 and the non-public session of October 9, as submitted. The motion carried unanimously.
3. BUILDING TOUR
Principal Williams conducted a tour of the Ray School building pointing out how capacity has affected usage and what modifications of the building may change or be created to provide new space for classrooms. Currently there are 25 classrooms, and two more are needed. Superintendent Greenbaum explained the cohort survival method which projects the future enrollment based on the enrollment history. Next year 529are projected. This will present space challenges if 27 classrooms are necessary.
4. COMMUNICATIONS AND REPORTS
Chair's Report-Chair Carter announced that the next regular meeting of the Hanover Board will take place on Wednesday, December 11, 7:30 p.m., in the Ray School Multi.
Chair Carter had no other matters to discuss.
Reports of Administrators-Superintendent Greenbaum discussed the No Child Left Behind letter received from the Sommersworth School Board. The federal government is interfering with local control by imposing requirements on school districts. Among others, two areas that will cost the school more money are testing and training staff. Mrs. Segal suggested that the Hanover School Board should sign onto the letter. This will be a potential action item at the December meeting.
Assistant Superintendent for Business Report-Nothing to report at this time.
Assistant Superintendent for Special Services Report-Jane Weissman explained that the budgets have been over expended for Special Education because additional tuition placements were not considered until after the budget was finalized. However, there will be remaining funds from the court-ordered residential placement budget which will help offset the over expenditure in the out-of-state tuition account.
Principal's Report-Principal Williams discussed the space needs at the Ray School. Due to the projected increase in enrollment expected next year from 515 to 529, two more classrooms are needed in addition to other programs they are currently operating.
6. PUBLIC COMMENTS
There were no public comments.
7. BUSINESS REQUIRING DISCUSSION
a) Enrollment Projections-The projection for 2003-04 is 529 enrolled students based on the five year average.
b) Annual Building Capacity Update-Superintendent Greenbaum recommended a continued proactive approach in dealing with the space needs in the Ray School. It was recommended that the Updated Analysis of Ray School Facility Capacity document become an annual report. There was also discussion about contacting the Marion Cross School as a potential site for Ray School special education preschool programs. Superintendent Greenbaum will put this on the agenda for the December meeting.
8. BUSINESS REQUIRING ACTION
a) Approval of Health Curriculum
Mr. Pilchman moved and Mr. Chamberlin seconded a motion to approve the K-12 Health Curriculum Framework as presented by the Health Curriculum Committee. The motion carried unanimously.
b) Approval of PTO Grants
Mrs. Segal moved and Mr. Woods seconded a motion to accept the PTO Grants as presented and attached to the original minutes of the meeting. The motion carried unanimously.
9. ADJOURNMENT
Mr. Woods moved and Mr. Chamberlin seconded a motion to adjourn at 9:30 p.m. The motion carried unanimously.
The meeting adjourned at 9:30 p.m.
Respectfully submitted,
Molly A. Dixon
Recording Secretary
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December 11, 2002
HANOVER SCHOOL BOARD
REGULAR MEETING
WEDNESDAY, DECEMBER 11, 2002
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Carter, Chamberlin, Segal, Woods, Pilchman, Grant, Cassidy; Administrator Greenbaum; Principal Bruce Williams; Assistant Superintendent for Special Services Jane Weissmann; one member of the public.
CALL TO ORDER
Chair Carter called the meeting to order at 7:30 p.m.
APPROVAL OF MINUTES
Mr. Woods moved and Mr. Pilchman seconded a motion to approve the minutes of the regular meeting of November 13 and the non-public session of November 13, as submitted. The motion carried unanimously.
COMMUNICATIONS AND REPORTS
Chair's Report-Chair Carter announced that the next regular meeting of the Hanover Board will take place on Wednesday, January 8, 7:30 p.m., in the Hanover High School Library. This is the first of three meetings to present, deliberate, and adopt a 2003-04 budget. The meetings are held at the Hanover High School Library to accommodate CATV 6 live broadcast. The other two meeting dates/times are:
Wednesday, January 15, 7:30 p.m., Hanover High School Library
Wednesday, January 22, 7:30 p.m., Hanover High School Library
District Filings - Chair Carter announced that filing for District officers and School Board begins on Wednesday, January 15 and ends on Friday, January 24. Officers needed are Moderator, Clerk, Treasurer each to serve for one year; two School Board members each to serve for three years, and one School Board member to serve for two years.
Reports of Administrators-Superintendent Greenbaum handed out a simplified draft version of the Hanover Town Master Plan. There is still time for comments if anyone has them. He also handed out a letter from Julia Griffin (dated 12/3) regarding the equalized valuation of Hanover and the state wide property tax. The rate has been increased and he explained the importance of what this means.
Assistant Superintendent for Business Report-Mr. John Aubin was absent, however, Superintendent Greenbaum reported that the budgets are being worked on.
Principal's Report-The Principal's items were covered in other parts of the meeting.
PUBLIC COMMENTS
There were no public comments.
BUSINESS REQUIRING DISCUSSION
a) Updated Analysis of Ray School Facility Capacity-Mrs. Segal suggested that the Government Mandates and Guidelines section be renamed "Special Education Services" and Guidelines.
b) Accommodating 2003-04 Enrollment in Current Facility-Principal Williams handed out a spreadsheet with three possible scenarios. It compares the ratio of students to teachers. He is proposing to hire two more teachers to total 27. Several suggestions were offered such as the possibility of splitting the K1 program, however, no space would be gained from this. The possibility of moving the preschool services to the Norwich preschool was discussed. Jane Weissmann reported that the only space gained from this course of action would be two small offices. It was discussed whether or not a new modular would be the best course of action. The funds required to build a new modular will be included in the budget information on January 8.
c) Proposed Budget Cuts/Reallocations for the 2003-04 Budget-Principal Williams reviewed items proposed but not placed in the budget as of December 1, 2002.
d) Revise Policy KJ-1 Advertising, Commercialism, and Contests in the Schools-Administrator Greenbaum presented a draft version of the policy. He is concerned about the number of times people ask the school to hand out information. He is suggesting that Principal Williams have sole discretion to determine materials that will be distributed to the staff and students. A few suggestions were made to number five on the policy. It is requested that parents also be mentioned in addition to students and faculty. Mr. Woods has graciously volunteered his time to revise the wording of the policy. Attorney Bradley will also suggest revisions.
BUSINESS REQUIRING ACTION
a) Resignation
Mrs. Segal moved and Mr. Chamberlin seconded a motion to accept the resignation of Tamar G. Petty effective January 10, 2003. The motion carried unanimously.
b) Early Retirement/Resignation
Mr. Chamberlin moved and Mr. Cassidy seconded a motion to accept the early retirement and resignation of Ila Sellingham effective June 30, 2003 with best wishes of the Hanover Board for future endeavors. The motion carried unanimously.
c) Somersworth Resolution/No Child Left Behind
Mrs. Segal moved and Mr. Pilchman seconded a motion to join the Somersworth District in its Resolution on No Child Left Behind. The motion passed with one opposed. (John Chamberlin)
d) Friends Grant
Mr. Pilchman moved and Mr. Woods seconded a motion to accept $300 in Friends Grant money for the purchase of books. The motion carried unanimously.
NON-PUBLIC SESSION
Mr. Woods moved and Mr. Pilchman seconded a motion to enter non-public session in accordance with RSA 91-A:3 (II.a) for discussion of personnel matters. (9:15) The motion passed by roll call vote with one opposed. (Anne Segal)
RETURN TO PUBLIC SESSION
The Board returned to public session at 9:35 p.m.
ADJOURNMENT
Steve Woods moved and Larry Pilchman seconded a motion to adjourn the meeting at 9:35 p.m The motion carried unanimously.
The meeting adjourned at 9:35 p.m.
Respectfully submitted,
Molly A. Dixon
Recording Secretary
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