Present: Board members Carter, Chamberlin, Segal, Woods, Pilchman, Grant, Cassidy; Administrator Greenbaum; Principal Bruce Williams; Assistant Superintendent for Special Services Jane Weissman; Bridgman Trust Trustee Mark Severs; Assistant Superintendent for Business John Aubin; and two members of the public.

CALL TO ORDER

Chair Carter called the meeting to order at 7:30 p.m.
Mr. Greenbaum made a brief announcement that the Richmond Middle School Emergency today has been repaired and there will be school tomorrow. At 1:00 p.m. there was a transformer failure, the evacuation went very well and power has been restored.

APPROVAL OF MINUTES

Mr. Woods moved and Mrs. Segal seconded a motion to approve the minutes of the regular meeting of December 11 and the non-public session of December 11, as submitted. The motion carried unanimously.

COMMUNICATIONS AND REPORTS

Chair's Report-Chair Carter announced that this is the first of three budget meetings to present, deliberate, and adopt a 2003-04 budget for approval at the Annual District Meeting in March. The meetings are held at the Hanover High School Library to accommodate CATV 6 live broadcast. The other two meeting dates/times are:
Wednesday, January 15, 7:30 p.m., Hanover High School Library
Wednesday, January 22, 7:30 p.m., Hanover High School Library

The next regular meeting of the Hanover School Board will be on Wednesday, February 12, 7:30 p.m., in the Ray School Multi.

District Meeting-Chair Carter announced the following dates for the Annual Hanover School District Meeting:
Tuesday, March 4, 7:00 a.m.7:00 p.m., Richmond School Gymnasium, all day voting for Hanover District Officers.
Wednesday, March 12, 7:30 p.m., Bernice A. Ray School Music Room, Hanover District Meeting.

Board Filings-Chair Carter announced the filing period for the Hanover School District will begin on Wednesday, January 15, and extend through 5:00 p.m., Friday, January 24. Filing for School District Officers can be done with either the School District Clerk, Mitsu Chobanian, or at the SAU Office, 45 Lyme Road, Room 207, Hanover. There is a $1 filing fee. Positions open are:
Moderator-one year
Clerk-one year
Treasurer-one year
Auditor-one year
2-three year positions for School Board
1-two year position for School Board

Chair Carter also pointed out that the Dresden School District has filing dates from Monday, January 13, through 5:00 p.m., on Monday February 3. Filing for School District Officers can be done with either the School District Clerk, Deborah Carter, or at the SAU Office, 45 Lyme Road, Room 207, Hanover. Positions open are:
Moderator-one year
Clerk-one year
Treasurer-one year
Auditor-three years
Reports of Administrators, Assistant Superintendent for Business Report, and Principal's Report -all items are covered in other areas of the agenda.

PUBLIC COMMENTS

There were no public comments.

BUSINESS REQUIRING DISCUSSION

Bridgman Trust Update-Mr. Mark Severs, one of three Trustees for the Bridgman Trust Fund reviewed the current market value compared to its historical values. He explained that the money is used to afford advantages to the Hanover School District. The ending market value as of December 31, 2002 is $1,029,606.00. This is a decline in value from past years due to distribution and the decline in market value. The asset allocation will be re-evaluated at the next Bridgman Trust Meeting later this month.

200304 Proposed Budget-The Assistant Superintendent for Business, John Aubin, reviewed the budget packet. He said this is not the detailed budget and that the tax rate is actually 7.5%, not 14.7%. The budget is based on a 529 school enrollment (increase of 19 students), 2 new teacher positions, and 2 modular classrooms. Medical Insurance has increased to 7.3% and staffing FTE has increased by 3. Also, Principal Williams evaluated the assistant position to the Principal's position and concluded that a .05 FTE will be needed, which equals 10 working days. There is no need for another full-time position.

Food Service was discussed. Mr. Aubin reported that the deficit for the past three years has averaged $8,500. He has added to the budget an allowance for a $10,000 transfer to the food service funds. It was mentioned that perhaps the rate for school lunches could be increased to help reduce the subsidy. It was pointed out that the lunch rate has already been increased twice. Mr. Aubin will look further into this.

State Wide Property Tax was discusses. Some members of the board felt that there was too much detail, and the only line which should be included is the actual percentage of taxes affecting the Hanover residences, is the local school tax rate. A member of the public reported that Norwich included it and Dresden folks would see a greater difference which may lead to confusion. Mr. Aubin will look into the wording regarding the State Wide Property Tax.

Mr. Aubin will also find out more details in regard to the copier expenses.

Assistant Superintendent for Special Services Jane Weissman reported on the Special Education Increase. She provided a spreadsheet that detailed the cost changes.

Principal Williams relayed thoughts from the faculty regarding the modular project. The faculty met today and said they would be willing to forgo the portable space to save extra money. They would be willing to shuffle the current space available and work around it. Principal Williams also reported that they can avoid an additional $20,000 by putting the modulars behind the art room, however, it is very unfortunate for aesthetic and traffic flow. Many board members appreciated the faculty's willingness to save money, however, felt it was not a long-term solution. The modulars are designed to last a long-time. Board members seemed to feel that the modulars should be built in the most efficient and appropriate manner regardless of the $20,000 savings.

Mr. Woods then expressed heartfelt concern on the low attendance at the School District Meeting. Right now the School Board is in a hard situation trying to decide what is best for the Ray School and they are receiving little feedback from the community.

Chair Carter said that they would like to continue with the modular plan and to put it where it makes most sense.

Draft Warrants for March District Meeting-Mr. Greenbaum reviewed the Draft Warrants for the March District Meeting. Board members will be asked to approve this at the January 22nd public hearing and budget adoption meeting. He encouraged all member to review it carefully.

BUSINESS REQUIRING ACTION

a) Resignation
Mrs. Segal moved and Mr. Cassidy seconded a motion to accept the resignation of Dana Bohrer effective February 5, 2003. The motion carried unanimously.

b) Nomination
Mr. Cassidy moved and Mr. Chamberlin seconded a motion to elect Maureen Keleher as a Special Education Teacher at track 6, step 11, salary $31,929, for the remainder of the 20022003 school year. The motion carried unanimously.

NON-PUBLIC SESSION

Mr. Cassidy moved and Mr. Woods seconded a motion to enter non-public session in accordance with RSA 91-A:3 (II.a) for discussion of collective bargaining and personnel matters. The motion carried unanimously (10:00 p.m.).

NON-PUBLIC SESSION

The Board returned to public session at 10:40 p.m.

ADJOURNMENT

John Cassidy moved and Steve Woods seconded a motion to adjourn the meeting at 10:40 p.m. The motion carried unanimously.

The meeting adjourned at 10:40 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary

January 15, 2003

HANOVER SCHOOL BOARD BACKUP
WEDNESDAY, JANUARY 15, 2003
7:30 P.M., HANOVER HIGH SCHOOL LIBRARY

MINUTES

Present: Board members Carter, Chamberlin, Segal, Woods, Pilchman; Administrators Greenbaum, Aubin, Weissmann, Williams; and two members of the public.

CALL TO ORDER

Chair Carter called the meeting to order at 7:30 p.m.

COMMUNICATIONS AND REPORTS

Chair's Report-Chair Carter announced that this is the second of three budget meetings to present, deliberate, and adopt a 2003-04 budget for approval at the Annual District Meeting in March. The meetings are held at the Hanover High School Library to accommodate CATV 6 live broadcast. The last meeting date/time is:
Wednesday, January 22, 7:30 p.m., Hanover High School Library

The next regular meeting of the Hanover School Board will be on Wednesday, February 12, 7:30 p.m., in the Ray School Multi.

Wednesday, March 12, 7:30 p.m., Bernice A. Ray School Music Room, Hanover District Meeting.

Board Filings-Chair Carter announced the filing period for the Hanover School District began and will extend through 5:00 p.m., Friday, January 24. Filing for School District Officers can be done with either the School District Clerk, Mitsu Chobanian, or at the SAU Office, 45 Lyme Road, Room 207, Hanover. There is a $1 filing fee. Positions open are:
Moderator-one year
Clerk-one year
Treasurer-one year
Auditor-one year
2-three year positions for School Board
1-two year position for School Board

PUBLIC COMMENTS

There were no public comments.

BUSINESS REQUIRING DISCUSSION

Bridgman Trust Update-Principal Williams proposed that the Bridgman Trust Fund be used to finish up the natural area and fund a science residency.

Anne Segal moved and Steve Woods seconded a motion to propose on the Hanover School District Warrant the sum of $35,000 from the Bridgman Trust Fund for2003-04 school year. The motion carried unanimously.

200304 Proposed Budget-Assistant Superintendent for Business, John Aubin, reviewed the questions regarding the budget from last weeks meeting. Topics discussed were the Bridgman Trust, Copier Expenses, Transportation Budget, English as a Second Language, Transfer to Food Service Fund, Negotiations/Legal Expense, Modular Classroom Expense, Settlement Cost, Revised Budget Summary Sheets, and the Tax Rate Presentation.

Mr. Aubin will come to next weeks meeting with a sketch of the modular placement.

Draft Warrants for March District Meeting-Mr. Greenbaum distributed a revised version of the Draft Warrants for the March District Meeting. He encouraged all member to again review it carefully.

NON-PUBLIC SESSION

Larry Pilchman moved and John Chamberlin seconded a motion to enter non-public session in accordance with RSA 91-A:3 (II.a) for discussion of negotiations and personnel matters (8:35 p.m.) The motion carried unanimously.

RETURN TO PUBLIC SESSION

Once out of non public session, the Board took the following action:
Steve Woods moved and John Chamberlin seconded a motion to approve the collective bargaining agreement between the Hanover School District and the Hanover Education Association, NEA-NH, as proposed and attached to the original minutes of the meeting. The motion carried unanimously.

Steve Woods moved and John Chamberlin seconded a motion to approve the collective bargaining agreement between the Hanover School District and the Hanover Support Staff, NEA-NH, as proposed and attached to the original minutes of the meeting. The motion carried unanimously.

Steve Woods moved and John Chamberlin seconded a motion to approve the collective bargaining agreement between the Hanover School District and the Local #1348 of the American Federation of State, County, and Municipal Employees, Council 93, AFL-CIO as proposed and attached to the original minutes of the meeting. The motion carried unanimously.

Approval of benefit changes for administrative assistants

Anne Segal moved and Larry Pilchman seconded a motion to approve the proposed changes in the administrative assistant benefits, effective July 1, 2003, as proposed and attached to the original minutes of the meeting. The motion carried unanimously.

ADJOURNMENT

John Chamberlin moved and Larry Pilchman seconded a motion to adjourn at 9:05 p.m. The motion carried unanimously.

The meeting adjourned at 9:05 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary

January 22, 2003

HANOVER SCHOOL BOARD
WEDNESDAY, JANUARY 22, 2003
7:30 P.M., HANOVER HIGH SCHOOL LIBRARY

MINUTES

Present: Board members Carter, Chamberlin, Segal, Woods, Pilchman, Cassidy, Grant; Administrator Greenbaum; Principal Bruce Williams; Assistant Superintendent for Special Services Jane Weissmann; Assistant Superintendent for Business John Aubin; and one member of the public.

CALL TO ORDER

Chair Carter called the meeting to order at 7:30 p.m.

PUBLIC HEARING ON PROPOSED 2003-04 BUDGET (RSA 32:5)

Chair Carter announced, "I open the Public Hearing on the budget for the Hanover School District in accordance with NH RSA 32:5. Included in the public packets is a line item budget which contains all purposes and amounts of appropriations to be included for proposed 2003/04 expenditures. A notice for this Public Hearing was published in the Valley News onTuesday, January 14."

This is the meeting that is formally designated as a public hearing on the budget, which is required by New Hampshire statue. John Aubin gave a brief summary of the budget proposal.

BUSINESS REQUIRING ACTION

a) 2003-04 Proposed Budget
Mr. Woods moved and Mr. Cassidy seconded a motion to adopt the 2003-04 budget in the amount of $7,899,715 to be placed on the warrant and voted on at the Hanover School District meeting on March 12, 2003. The motion was unanimous.

b) Approval of Warrants
Mrs. Segal moved and Mr. Chamberlin seconded a motion to approve the March 12 School District Warrant and the March 4 Election Warrant as proposed by the Administration, as attached to the original minutes of this meeting, and to authorize the Administration to make whatever technical changes that might be necessary in order to ensure that Warrants are legal and accurately address the intent of the School Board. The motion was unanimous.

ADJOURNMENT

Mr. Cassidy moved and Mr. Woods seconded a motion to adjourn at 8:15 p.m. The motion carried unanimously.
The meeting adjourned at 8:15 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary

February 12, 2003

HANOVER SCHOOL BOARD
WEDNESDAY, FEBRUARY 12, 2003
6:30 P.M., HANOVER HIGH SCHOOL LIBRARY

MINUTES

Present: Board members Carter, Chamberlin, Segal, Woods, Pilchman, Cassidy, Grant; Administrator Greenbaum; Principal Bruce Williams; Assistant Superintendent for Business John Aubin; and two members of the public.

CALL TO ORDER

Chair Carter called the meeting to order at 6:30 p.m.

APPROVAL OF MINUTES

Mr. Chamberlin moved and Mr. Pilchman seconded a motion to approve the minutes of the regular meeting of January 15 and January 22, and the non-public sessions of January 8 and January 15, as submitted. The motion carried unanimously. Mr. Cassidy abstained from the January 15 minutes, as he was not present at the meeting.

COMMUNICATIONS AND REPORTS

Report of Chair-Chair Carter reported that the next regular meeting of the Hanover School Board will be on Wednesday, March 15, 7:30 p.m., in the Ray School Multi.

Hanover
Chair Carter announced that voting for District Officers and School Board Members (Mr. Chamberlin and Mr. Pilchman for 3 years and Mr. Woods for 2 years) is Tuesday, March 4, 7:00 a.m.7:00 p.m., Richmond School Gymnasium.

The District Meeting is Wednesday, March 12, 7:30 p.m., Ray School Music Room. All voters must be present to vote for Warrant Articles, which includes the budget article.

Dresden
Chair Carter announced the Discussion Phase is Thursday, February 27, 7:30 p.m. Hanover High School Gymnasium.

The Voting Phase is Tuesday, March 4, 7:00 a.m.7:00 p.m., Richmond School Gymnasium, Hanover, for Hanover voters.

Reports of Administrators
Superintendent's Report-Superintendent Greenbaum explained that a petitioned article asking that the School District use a ballot system for School District meetings under SB 2 has been submitted to the SAU. He said that a public hearing is mandatory and a hearing date was set for February 18. The petitioned article will be placed on the District Officers Ballot.

Assistant Superintendent for Business Report-Mr. John Aubin had nothing to report.
Principal's Report-Principal William's reviewed his monthly report. He said that 15% or 65 children were out each day last week due to illness.

PUBLIC COMMENTS

There were no public comments.

BUSINESS REQUIRING DISCUSSION

a) Boundary Survey With Hanover Improvement Society-Superintendent Greenbaum reported that Tom Byrne of the Hanover Improvement Society has asked whether or not the School District Wishes to share the cost of surveying the boundary between the Hanover School District's Ray School property and the Hanover Improvement Society's Storrs Pond property. It is approximately 2,150 feet long and would cost around $1,075.00. Board members had many questions and asked the Superintendent to invite Mr. Byrne to come to the next meeting with explanations.

b) School District Meeting Preparation-Warrant articles were assigned for presentation at the Hanover School District Meeting on March 12.

Board Member Article(s)
Segal 8, 9
Pilchman 2, 5
Chamberlin 6
Grant 10, 11
Carter 1, 7, 11
Woods 3, 4

BUSINESS REQUIRING ACTION

Mrs. Segal moved and Mr. Pilchman seconded a motion to approve the use of an electronic ballot for Hanover School District Officer voting for use in the voting machine and ballot counting in the same fashion the Town of Hanover and Dresden School District have been authorized to do. The motion carried unanimously.

ADJOURNMENT

The meeting was adjourned at 7:20 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary

February 18, 2003

HANOVER SCHOOL BOARD
PUBLIC HEARING
TUESDAY, FEBRUARY 18, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Carter, Chamberlin, Woods, Grant; Administrator Greenbaum; and seven members of the public.

CALL TO ORDER

Chair Carter called the meeting to order at 7:30 p.m.

Public hearing in accordance with RSA 40:14 IV for the purpose of reviewing a petition article to adopt an official ballot form of meeting.

Chair Carter announced the following, "I open the Public Hearing for the purpose of reviewing a petitioned article to adopt an official ballot form of meeting, in accordance with NH RSA 40:14 IV. A notice for this Public Hearing was published in the Valley News on Thursday, February 13, 2003."

A community member spoke about voting on a previous SB 2 petitioned article in the late 1990's. She explained that the main target was privacy in voting, however, Hanover School District voters and the Town of Hanover defeated this article.

Elizabeth Crory expressed concern that the people who signed the petition were all absent, and believed the lack of attendance may be due to the ambiguous ramifications of SB 2. Mrs. Crory felt strongly that the School Board works hard to fulfill its duties and responsibilities, and all its hard work may be discarded with the approval of the SB 2 petitioned article.

Mr. Jim Rubens explained that SB 2 was first made a law in 1995. He reported that turnouts for voting increased by five times due to privacy and longer hours in which to vote. He also said that only 1% to 3% of Hanover residents are registered voters. Mr. Rubens said that the school boards in NH and VT that have adopted SB 2 reported no serious problems, and claim to prefer it. He also explained that there is an alternate opportunity to implement a customized balloting procedure through SB 141. It involves electing a balloting commission.
There was further discussion regarding timelines that SB 2 would require and how that would impact the current schedule. It was also mentioned that there has not been enough time to educate voters on what exactly SB 2 is.
John Chamberlin moved and Steve Grant seconded a motion to take a position opposing Petition Article 2, which states "Shall we adopt the provisions of RSA 40:13 (known as SB 2) to allow official ballot voting an all issues before the Hanover School District on the second, Tuesday of March?" The motion carried.

ADJOURNMENT

Steve Woods moved and Steve Grant seconded a motion to adjourn the meeting at 9:15 p.m. The motion carried unanimously.
The meeting was adjourned at 9:15 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary

March 5, 2003

HANOVER SCHOOL BOARD
WEDNESDAY, MARCH 5, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Carter, Chamberlin, Woods, Grant, Cassidy, Segal, Pilchman; Administrator Greenbaum; Principal Bruce Williams; Superintendent for Business John Aubin; Tom Byrne of the Hanover Improvement Society

CALL TO ORDER

Administrator Greenbaum called the meeting to order at 7:30 p.m., and conducted the election for Chair of the Board.

Mr. Woods moved and Mrs. Segal seconded a motion to nominate Mr. Cassidy as Chair of the Board. The motion carried unanimously.

Chair Cassidy then called for nominations for Vice Chair and Secretary.

Mrs. Carter moved and Mr. Chamberlin seconded a motion to nominate Mr. Woods as Vice-Chair of the Board. The motion carried unanimously.

Mr. Pilchman moved and Mrs. Carter seconded a motion to nominate Mr. Chamberlin as Secretary of the Board. The motion carried unanimously.

APPROVAL OF MINUTES

Mr. Woods moved and Mr. Chamberlin seconded a motion to approve the minutes of the regular meeting of February 12, and the Public Hearing of February 18, as submitted. The motion carried unanimously with Mrs. Segal, Mr. Pilchman, and Chair Cassidy abstaining from the Public Hearing of February 18.

COMMUNICATIONS AND REPORTS

Report of Chair
Chair Cassidy reminded voters of the Hanover District Meeting on Wednesday, March 12, at 7:30 p.m., in the Ray School Music Room. All voters must be present to vote for Warrant Articles, which includes the budget article.

The next regular Hanover Board meeting will be April 9, at 7:30 p.m., Ray School Multi.

Reports of Administrators
Administrator Greenbaum announced that the year the Teacher Appreciation Week will take place from Monday, May 5, to Friday, May 9. The School Board will probably be responsible for Thursday, May 8. Mr. Chamberlin, Mrs. Carter, and Mrs. Segal volunteered to do something for the teachers that day.

Board members decided to gather information regarding SB2 and discuss it at the next meeting. Administrator Greenbaum suggested that it would be wise to invite Dave Bradley to discuss the legal issues.

Assistant Superintendent for Business John Aubin discussed the food service. He recommends that no action be taken on increasing the rate until he has more information to present at the May meeting. Chair Cassidy added that board members should also be prepared to discuss increases in general as well.

Principal Williams announed the current enrollment as 514, then discussed the PTO Gifts.

Mrs. Carter moved and Mr. Grant seconded a motion to accept the generous gifts offered by the PTO on behalf of the children, attached to the regular minutes of meeting. The motion carried unanimously.

PUBLIC COMMENTS

There were no members of the public present.

BUSINESS REQUIRING DISCUSSION

Boundary Survey With Hanover Improvement Society.
Tom Byrne of the Hanover Improvement Society discussed the boundary survey. Storrs Pond and the Hanover Improvement Society want to establish the boundaries. The Ray School shares one piece of boundary that is approximately 2,150 feet long. Mr. Bryne is in the process of coordinating with Pathways to get monumentation to share to mark the boundaries. This could be something that is not an iron pipe, but something more permanent at every corner. The cost of the boundary survey to the Hanover School District would be approximately $1,020 dollars. This covers the cost of surveying the 2,050 foot boundary with the Hanover Improvement Society.

Mrs. Segal moved and Mrs. Carter seconded a motion to join with the Hanover Improvement Society to survey the boundaries which we share with the Hanover Improvement Society for $1,020 dollars. The motion carried unanimously.

Bridgman Trust priorities for 2003-04.
Principal Williams reviewed a list of broad recommendations for use of the Bridgman Trust moneys for 2003-04. Snowshoes was added to the list. They hope to have one set for each class (K-5) which is about 100 snowshoes.

Review of Board Preparations for the March 12 District Meeting.
Administrator Greenbaum reviewed which Warrant articles were assigned for presentation at the Hanover School District Meeting on March 12.

Board Member Article(s)
Segal 8, 9
Pilchman 2, 5
Chamberlin 6
Grant 10
Carter 1, 7
Woods 3, 4
Cassidy 11

NON-PUBLIC SESSION

At the time of the compilation of the agenda the Administration has no items to bring to non-public session. However this item is carried in case there is a need by the time of the meeting

ADJOURNMENT

Mrs. Segal moved and Mr. Chamberlin seconded a motion to adjourn the meeting at 8:30 p.m. The motion carried unanimously.

The meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary

April 9, 2003

HANOVER SCHOOL BOARD
WEDNESDAY, APRIL 9, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Cassidy, Chamberlin, Woods, Grant, Pilchman; Administrator Greenbaum; Principal Bruce Williams; Superintendent for Business John Aubin; Assistant Superintendent for Special Services Jane Weissman; Dave Bradley, 3 members from the League of Woman Voters

CALL TO ORDER

Chair Cassidy called the meeting to order at 7:30 p.m.

APPROVAL OF MINUTES

Mr. Woods moved and Mr. Pilchman seconded a motion to approve the minutes of the regular meeting of March 5, as submitted. The motion carried unanimously.

LEAGUE OF WOMEN VOTERS

Ann Crow, of the League of Women Voters, spoke about their report regarding voter participation issues and the recent Annual Meeting. This report is done both for Dresden and the Hanover Board. The report is created by several people, who meet after the annual meeting and share ideas of what went well and what could be improved. The three main points of communication, simplification, and pro-active items were reviewed.

COMMUNICATIONS AND REPORTS

Report of Chair
Chair Cassidy announced that the next regular Hanover Board Meeting will be on Wednesday, May 14, at 7:30 p.m., in the Ray School Music Room.

Other important dates:
Dresden Bond/Budget Hearing-April 24
Dresden Special Meeting on Bond, Discussion Phase, May 21
Dresden Special Meeting on Bond, Voting Phase, May 22, 7 a.m.-7p.m.
Hanover School Board Committee Assignments were reviewed and revised. A list will be distributed and attached to the original minutes of the meeting.

Reports of Administrators
Administrator Greenbaum announced that the Hanover School Board will serve as a fiscal agent for the Schools Attuned/Student Success Center until Leslie Williamson gets a non-profit status.
Assistant Superintendent for Business John Aubin discussed the Quarterly Financial Report ended March 31, 2003.

Principal Williams reported on the TV Turnoff Week, Job Shadow Day, and Professional Activities. He also mentioned the five school goals for the year: Science Curriculum, Mosaics-reading and comprehension strategies, Health Curriculum, Schools Attuned/Student Success Center, and the educational impact of increased enrollment as well as the increased number of adults in the building. The current enrollment as 510.

PUBLIC COMMENTS

There were no public comments.

BUSINESS REQUIRING DISCUSSION

Ways to Adopt Paper Balloting
Dave Bradley discussed three options for paper balloting: the existing plan, SB2, and HB141. This item will be carried over to the May meeting for discussion.

Board Goals
Administrator Greenbaum asked the Board Members to think about what educational goals they may want to faculty to be focused upon for the 2003-04 school year at the May meeting. He recommended to continue focus on the K-12 coordination especially as it relates to assessment.
Revised Policy KJ-1, Advertising, Commercialism, and Contests in the Schools, and Policy KJ-2, Distribution of Materials and Other Information.

Administrator Greenbaum asked Board Members to review the KJ-1, Advertising, Commercialism, and Contests in the Schools policies to consider its adoption at the May meeting. There are no substantial changes with the exception of number five on Policy KJ-2.

Enrichment Grants
Administrator Greenbaum reviewed the annual enrichment grants awarded to staff members.

BUSINESS REQUIRING ACTION

School Calendar for the 200304 School Year
Mr. Chamberlin moved and Mr. Woods seconded a motion to approve the 200304 school calendar as proposed and attached to the original minutes of this meeting. The motion carried unanimously.
Cooperative Agreement for Title III Funds

Mr. Pilchman moved and Mr. Chamberlin seconded a motion to authorize the Hanover School District to join a cooperative Agreement with the Lebanon (SAU 88) and Claremont (SAU 6) School Districts for Title III funds and further, to authorize the Superintendent to execute any documents that may be necessary to finalize the Agreement. The motion carried unanimously.

Set 200304 Tuition Rate
Mr. Woods moved and Mr. Pilchman seconded a motion to set the Bernice A. Ray School tuition rate for the 200304 school year at $10,718 for grades 15, and $5,359 for kindergarten. The motion carried unanimously.

CONSENT AGENDA

Included in the consent agenda are the following motions:
Mr. Pilchman moved and Mr. Woods seconded a motion to elect staff members for the
200304 school year as listed and attached to the original minutes of this meeting. The motion carried unanimously.

Mr. Pilchman moved and Mr. Woods seconded a motion to authorize the Administrators of SAU 70, Superintendent, Assistant Superintendent for Special Services, and Assistant Superintendent for Business, or their designees to apply for and accept all federal and state grants on behalf of the District. Said authority shall be granted until there is specific rescission by the School Board. The motion carried unanimously.

Mr. Pilchman moved and Mr. Woods seconded a motion to accept the resignation of Amanda Howell effective June 30, 2003, with regret. The motion carried unanimously.

NON-PUBLIC SESSION

At the time of the compilation of the agenda the Administration has no items to bring to non-public session.

ADJOURNMENT

Mr. Woods moved and Mr. Pilchman seconded a motion to adjourn the meeting at 9:40 p.m. The motion carried unanimously.

The meeting was adjourned at 9:40 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary

May 14, 2003

HANOVER SCHOOL BOARD
WEDNESDAY, MAY 14, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI

MINUTES

Present: Board members Cassidy, Chamberlin, Woods, Grant, Pilchman, Segal, Carter;
Administrator Greenbaum; Principal Bruce Williams; 3 members of the Ray School Staff; and two members of the public.

CALL TO ORDER

Chair Cassidy called the meeting to order at 7:30 p.m.

APPROVAL OF MINUTES

Mr. Woods moved and Mr. Pilchman seconded a motion to approve the minutes of the regular meeting of April 9, as submitted. The motion carried unanimously with board member Segal abstaining.

COMMUNICATIONS AND REPORTS

Report of Chair
Chair Cassidy announced that the next regular Hanover Board Meeting will be on Wednesday, June 11, at 7:30 p.m., in the Ray School Multi.

Other important dates:
Dresden Special Meeting on Bond, Discussion Phase, May 21
Dresden Special Meeting on Bond, Voting Phase, May 22, 7 a.m.-7p.m.

Chair Cassidy noted the finalized Board Committee assignments.

Reports of Administrator
Administrator Greenbaum recognized Amanda Howell's resignation that was part of the consent agenda last month.

Administrator Greenbaum brought forth an issue regarding the Entrance Age at schools. He recommended changing the cut-off date to be September 30 instead of September 1 in Policy JBB. He also recommended revisions to Policy JBCAA-3, regarding Grade Placement. This will be an action item at next months meeting.

Administrator Greenbaum reported on the Ray School Cafeteria Financial Position. Principal Williams said he would look into comparing the Ray School System to other school systems.

Mr. Pilchman moved and Mrs. Segal seconded a motion to increase the current rate for meals for students from $2.50 to $2.80, and for staff from $3.00 to $3.50, for the 200304 school year. The motion carried unanimously.

PUBLIC COMMENTS

There were no public comments.

BUSINESS REQUIRING DISCUSSION

Results of Mosaic Assessment
Principal Williams presented findings over the past year regarding the "Mosaic" reading comprehension strategies. These included, methods, observations, results, and Learning Specialists notes. Three members of the Ray School staff were present and provided additional information, all of which related to positive experiences.

Consistency of Homework
Principal Williams discussed the Ray School Homework Guidelines. An effort is being put into comparing the homework load for the elementary school students to the middle school students to avoid a gap between the two schools. An updated report is scheduled to be shared at the October meeting.

Continued Discussion About Paper Balloting
Chair Cassidy recommended that a subcommittee be appointed to this topic. It was suggested that members of the public would be beneficial, and Board Member Chamberlin volunteered as well. A draft charge will be the first action.

BUSINESS REQUIRING ACTION

Adoption of Board Goals

Mr. Woods moved and Mr. Chamberlin seconded a motion to adopt the 200304 School Board educational goals as proposed and attached to the original minutes of this meeting. The motion carried unanimously.

Approve Policy KJ-1, Advertising, Commercialism and Contests in the Schools

Mrs. Segal moved and Mr. Chamberlin seconded a motion to approve Policy KJ-1, Advertising, Commercialism and Contests in the Schools, as proposed and attached to the original minutes of the meeting. The motion carried unanimously.

Approve Policy KJ-2, Distribution of Materials and Other Information

Mrs. Segal moved and Mr. Chamberlin seconded a motion to approve Policy KJ-2, Distribution of Materials and Other Information, as proposed and attached to the original minutes of the meeting. The motion carried unanimously.

Acceptance of Grant
Mr. Woods moved and Mr. Pilchman seconded a motion to accept $71,285.00 of grant money from the Kettering Family Foundation for the specified purpose(s) of funding a teaching specialist position for Diana Watson for the 200304 school year in accordance with Board Policy KHE, Gifts to School, #2 "Restricted Gifts," guidelines "D" and "F," with the understanding that the acceptance of these funds does not represent a commitment to fund this program after grant funds are no longer available. The motion carried unanimously.

CONSENT AGENDA

Mrs. Segal moved and Mr. Pilchman seconded a motion to elect Kurt Feuer for a one year teaching position at track 3, step 6, salary $43,840, for the 200304 school year.

Mrs. Segal moved and Mr. Pilchman seconded a motion to elect Elizabeth H. Field as a teacher at track 4, step 3, salary $39,490, for the 200304 school year.

Mrs. Segal moved and Mr. Pilchman seconded a motion to elect Uri Harel as a teacher at track 4, step 9, salary $51,872, for the 200304 school year.

Mrs. Segal moved and Mr. Pilchman seconded a motion to elect Brendan Scribner as a teacher at track 1, step 6, salary $40,829, for the
200304 school year.

Mrs. Segal moved and Mr. Pilchman seconded a motion to elect Robin Henry for a part-time teaching position for the 200304 school year.

Mrs. Segal moved and Mr. Pilchman seconded a motion to approve Hanover non-union salaries as proposed and attached to the original minutes of the meeting.

Mrs. Segal moved and Mr. Pilchman seconded a motion to accept the resignation of Carole Bando effective June 30, 2003, with regret.

Mrs. Segal moved and Mr. Pilchman seconded a motion to authorize the Administration to fill teacher vacancies between now and the regular meeting of September 10 by offering a one (1) week period to obtain telephone or e-mail votes from Board members and that four affirmative votes must be obtained before a contract is issued.

ADJOURNMENT

Mr. Grant moved and Mr. Chamberlin seconded a motion to adjourn the meeting at 10:00 p.m. The motion carried unanimously.

The meeting was adjourned at 10:00 p.m.

Respectfully submitted,

Molly A. Dixon
Recording Secretary