Directory of Minutes for June – December 2003
June 11, 2003
HANOVER SCHOOL BOARD
WEDNESDAY, JUNE 11, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Cassidy, Chamberlin, Woods, Grant, Pilchman, Segal, Carter;
Administrator Greenbaum; Principal Bruce Williams; Superintendent for Business John Aubin; Assistant Superintendent for Special Services Jane Weissman; and one member of the public.
CALL TO ORDER
Chair Cassidy called the meeting to order at 7:30 p.m.
APPROVAL OF MINUTES
Anne Segal moved and Steve Woods seconded a motion to approve the minutes of the regular meeting of May 14, as submitted. The motion carried unanimously.
COMMUNICATIONS AND REPORTS
Report of Chair
Chair Cassidy announced that the next regular Hanover Board Meeting will be on Wednesday, August 13, at 7:30 p.m., in the Ray School Multi.
Reports of Administrator
The Superintendent for Business, John Aubin, summarized a financial report including year-end items. The emphasis was on building maintenance.
Principal Williams discussed the enrollment and noted that Kindergarten is below the projected number. Due to this it seems unlikely that he will have to hire an eighth K-1 teacher, however, the money will still be saved for such a position.
The Board then discussed matters related to end of the year spending for projected fund equity.
Anne Segal moved and Steve Woods seconded a motion to authorize the administration to spend 2003 money for items presented to the Board, or for such items deemed necessary to the Administration, not to exceed $70,000. The motion carried unanimously.
1. The Superintendent for Business, John Aubin, reported his discussion with the Food Service Director Mary Gardner, in regard to the increase in lunch prices. Mary Gardner was concerned about a decrease in participation that may follow a price increase. She offered three suggestions to maintain participation: Increase the price for milk and juice from 30 cents to 50 cents.
2. Provide a less expensive meal so there will be less waste of food. Currently a 5-component meal is provided. This can be reduced to a 3-component meal. Parents would be able to choose between a 3 or 5 component meal.
3. Create a 90-day meal plan including two free meals.
Anne Segal moved and Nancy Carter seconded a motion to allow the Administration and Food Service Director the option to use whatever creative means they can do to make the food service financially viable including, but not limited to, reducing the cost of a 5-component meal to $2.75. The motion carried unanimously.
The Superintendent for Special Services, Jane Weissman, reported on the Sliver/SIG grant, which was written by Leslie Williamson.
PUBLIC COMMENTS
There were no public comments.
BUSINESS REQUIRING DISCUSSION
NHSBA Resolutions
The Resolutions for 2003 document was discussed. No action was necessary.
BUSINESS REQUIRING ACTION
Revised Policy JBB, Entrance Age
Nancy Carter moved and Steve Woods seconded a motion to adopt revised policy JBB, Entrance Age, as proposed and attached to the original minutes of this meeting. The motion carried unanimously.
Approve Revised Policy JBCAA-3, Grade Placement
Anne Segal moved and Steve Woods seconded a motion to approve Policy JBCAA-3, Grade Placement, as proposed and attached to the original minutes of this meeting. The motion carried unanimously.
Charge for Committee Research Paper Balloting
Nancy Carter moved and John Chamberlin seconded a motion to approve the draft charge to the committee researching paper balloting, as amended and attached to the original minutes of this meeting. The motion carried unanimously.
CONSENT AGENDA
Anne Segal moved and Larry Pilchman seconded a motion to elect Katie Willard for a Speech & Language Pathologist position at track 4, step 3, salary $39,490, for the 2003-2004 school year. The motion passed unanimously.
NON-PUBLIC SESSION
At the time of the compilation of the agenda the Administration has no items to bring to non-public session.
ADJOURNMENT
Steve Woods moved and Steve Grant seconded a motion to adjourn the meeting at 9:00 p.m. The motion carried unanimously.
The meeting was adjourned at 9:00 p.m.
Respectfully submitted,
Molly A. Dixon
Recording Secretary
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August 13, 2003
HANOVER SCHOOL BOARD
WEDNESDAY, AUGUST 13, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Cassidy, Chamberlin, Woods, Pilchman, Segal, Carter; Administrator Greenbaum; Assistant Superintendent for Special Services Jane Weissman.
CALL TO ORDER
Chair Cassidy called the meeting to order at 7:30 p.m.
APPROVAL OF MINUTES
Mrs. Segal moved and Mr. Woods seconded a motion to approve the minutes of the regular meeting of June 11, as submitted. The motion carried unanimously.
COMMUNICATIONS AND REPORTS
Report of Chair
Chair Cassidy announced that the next regular Hanover Board Meeting will be on Wednesday, September 10, at 7:30 p.m., in the Ray School Multi.
Reports of Administrator
Superintendent Greenbaum thanked all who helped on the school transportation guide. The guide is an effort to get more students to ride the bus. He also spoke about the lunch program memo. The lunch program deficit is less than was expected. Confusion over school lunch pricing and offerings will be clarified for parents by the time of the August 25 open house.
Superintendent Greenbaum summarized a financial report for the Superintendent for Business, John Aubin.
In Principal Williams absence, Superintendent Greenbaum reviewed the summer projects.
The Superintendent for Special Services, Jane Weissman, reported on the decreased entitlement in Title One funding due to the change in census data.
The Principal's report was reviewed. There was discussion with concern regarding class sizes.
Reports of Committees
Mr. Chamberlin reviewed the status on the Voting Options Committee. Currently they are meeting about every two weeks.
PUBLIC COMMENTS
There were no public comments.
BUSINESS REQUIRING DISCUSSION
Ray School Handbook
Dave Bradley, the School District Attorney, has recommended the board approve the handbook for the Ray School. An action will be taken at the September meeting after the board members have reviewed the handbook.
BUSINESS REQUIRING ACTION
Appointment of the Voting Option Committee
Mrs. Segal moved and Mrs. Carter seconded a motion to approve the members of the Voting Options Committee and Charge as proposed and attached to the original minutes of the meeting. The motion carried unanimously.
CONSENT AGENDA
Mrs. Carter moved and Mr. Chamberlin seconded a motion to elect Joanne Roberts for a teaching position at track 3, step 2, salary $37,482, for the 2003-04 school year. The motion carried unanimously.
Mrs. Carter moved and Mr. Chamberlin seconded a motion to elect Victoria Sutcliffe for a .8 learning specialist position at track 4, step 6, salary $36,143 (80% of $45,179), for the 2003-04 school year. The motion carried unanimously.
NON-PUBLIC SESSION
At the time of the compilation of the agenda the Administration has no items to bring to non-public session.
ADJOURNMENT
Mr. Woods moved and Mrs. Segal seconded a motion to adjourn the meeting at 8:20 p.m. The motion carried unanimously.
The meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Molly A. Dixon
Recording Secretary
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September 10, 2003
HANOVER SCHOOL BOARD
WEDNESDAY, SEPTEMBER 10, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Cassidy, Chamberlin, Woods, Segal, Grant; Administrator Greenbaum; Principal Bruce Williams; Superintendent for Business John Aubin; and three members of the public
CALL TO ORDER
Chair Cassidy called the meeting to order at 7:30 p.m.
APPROVAL OF MINUTES
Mr. Woods moved and Mr. Chamberlin seconded a motion to approve the minutes of the regular meeting of August 13, as submitted. The motion carried passed with Mr. Grant abstaining.
COMMUNICATIONS AND REPORTS
Report of Chair
Chair Cassidy announced that the next regular Hanover Board Meeting will be on
Wednesday, October 8, at 7:30 p.m., in the Ray School Multi.
Principal Bruce Williams reported that they are looking for people to become members of the Education Planning Committee. If people are interested they should contact the SAU office.
Reports of Administrator
Superintendent Greenbaum reported an update regarding the contamination due to dry cleaning fluid leaks at what is now the Hanover Co-op Food Store and gasoline leaks from the former Hanover Auto, now Ledyard Bank site. There was concern that the contamination may have been in the underground water that is carried to the Hanover High School. A test was done and has proved that the contamination was undetectable at the Hanover High School. There was however, a pollutant found from Hanover Auto but it was not enough to create a health hazard. The Department of Health and Human Services said that there was absolutely no risk levels present, and a follow-up test will be done in the winter.
Superintendent Greenbaum briefed the Board on the Lyme School Board's request to allow Lyme students to board the Hanover bus. John Aubin is going to check into the logistics and liabilities regarding the matter. Also, an attempt to find out the volume of students on the bus will be taken.
Principal Williams reviewed his monthly report.
The lunch program prices were discussed.
Reports of Committees
Mr. Chamberlin reviewed the status on the Voting Options Committee. There has been one meeting since the last board meeting and there will be a public session on September 30 at 7:30 p.m. in the Ray School Multi.
Mr. Grant reviewed the Ed Planning Committee. They are meeting for two primary reasons: one to focus on the consequences of the continuing increase of enrollments at the Ray School, and to evaluate the Science Program. A meeting will take place this month to establish a schedule and topics. The goal is to be completed by the end of the school year.
PUBLIC COMMENTS
There were no public comments.
BUSINESS REQUIRING DISCUSSION
Set Budget Guidelines
The budget guidelines for FY2004 were reviewed. Several changes were discussed and the Budget Committee will meet to provide a draft which may be adopted at the next Board meeting.
Bridgman Trust Funds
Principal Williams reviewed the Bridgman Trust FY2003 and FY2004.
BUSINESS REQUIRING ACTION
Ray School Handbook
Mr. Woods moved and Mr. Grant seconded a motion to approve the Ray School Handbook as proposed. The motion carried unanimously.
Resignation
Mrs. Segal moved and Mr. Chamberlin seconded a motion to accept the resignation of Ann Bradley, effective June 30, 2004, with regret. The motion carried unanimously.
ADJOURNMENT
Mr. Woods moved and Mr. Grant seconded a motion to adjourn the meeting at 8:45 p.m. The motion carried unanimously.
The meeting was adjourned at 8:45 p.m.
Respectfully submitted,
Molly A. Dixon
Recording Secretary
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October 8, 2003
HANOVER SCHOOL BOARD
WEDNESDAY, OCTOBER 8, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Cassidy, Chamberlin, Woods, Segal, Grant, Carter, Pilchman; Administrator Greenbaum; Principal Bruce Williams; Assistant Superintendent for Special Services Jane Weissman; and ten members of the public
CALL TO ORDER
Chair Cassidy called the meeting to order at 7:30 p.m.
APPROVAL OF MINUTES
Mr. Pilchman moved and Mrs. Carter seconded a motion to approve the minutes of the regular meeting of September 10, as submitted. The motion carried unanimously.
DRESDEN FINANCE COMMITTEE
Henry Scheier spoke regarding a proposal which will make the Hanover sixth grade tuition contract more equitable in accommodating the costs of building the new Richmond Middle School sixth grade facilities. Mr. Scheier reviewed the formula that determined the final figure that initiated a lengthy discussion. This topic will be carried over to next month's agenda.
APPROVE BUDGET GUIDELINES
Mrs. Segal moved and Mr. Woods seconded a motion to approve the 2004-05 Budget Guidelines as proposed and attached to the original minutes of the meeting. The motion carried unanimously.
COMMUNICATIONS AND REPORTS
Report of Chair
Chair Cassidy announced that the next regular Hanover Board Meeting will be Wednesday, November 12, at 7:30 p.m., in the Ray School Multi.
Reports of Administrator
Superintendent Greenbaum reviewed a revised draft of an SAU 70 Standardized Testing Schedule. The goal is to ensure that an organized system of standardized testing is implemented.
Superintendent Greenbaum handed out a report regarding a recent study compiled by the Center of Public Policy that deals with the relationship between class size and socioeconomic levels. Smaller class sizes equal higher test scores, and wealthier districts perform better.
The Lyme bus situation was briefly discussed. The buses are too full to accommodate Lyme students so Lyme is looking into providing its own transportation.
Assistant Superintendent for Special Services, Jane Weissman, reported on the necessity of overspending the Special Education Instructional Assistant account due to the nature and severity of students' IEP needs. Specific issues are the salaries, tuition, and the standard of the special education quality.
Principal Williams reviewed his monthly report. The total enrollment is 520 students.
Reports of Committees
Voting Options Committee: There will probably be two more meetings before November. The Committee is expected to meet its November goal to make its final report to the Board.
Ed Planning Committee: Meetings are being held once a month to determine an appropriate program. Some topics include a better estimate of future population trends and the determination of the program parameters optimal size. A goal of having a draft report by the end of the school year is set.
PUBLIC COMMENTS
A public comment was made regarding the web-site. Updates on what the District's sub-committees and when they meet may be helpful.
BUSINESS REQUIRING DISCUSSION
Ray School Homework Guideline
Principal Williams reviewed the goals for the homework guideline.
Revised Policy KHE, Gifts to School
The revised policy was reviewed. It will be an action item on next months agenda.
Annual Building Capacity Update
This item is being moved to the November meeting.
BUSINESS REQUIRING ACTION
Acceptance of Student Success Center Grant
Mrs. Segal moved and Mr. Woods seconded a motion to approve a grant from the Student Success Center for an instructional assistant to Diana Watson in the amount of $2,500. The motion carried unanimously.
NON-PUBLIC SESSION
At the time of the compilation of the agenda the Administration has no items to bring to non-public session.
ADJOURNMENT
Mr. Woods moved and Mrs. Carter seconded a motion to adjourn the meeting at 9:50 p.m. The motion carried unanimously.
The meeting was adjourned at 9:50 p.m.
Respectfully submitted,
Molly A. Finger
Recording Secretary
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November 12, 2003
HANOVER SCHOOL BOARD
WEDNESDAY, NOVEMBER 12, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Cassidy, Chamberlin, Grant, Carter, Pilchman; Administrators Greenbaum, Aubin, Weissmann, Williams; and eight members of the public.
CALL TO ORDER
Chair Cassidy called the meeting to order at 7:30 p.m.
APPROVAL OF MINUTES
Ms. Carter moved and Mr. Chamberlin seconded a motion to approve the minutes of the regular meeting of October 8, as submitted. The motion carried unanimously.
VOTING OPTIONS COMMITTEE
Voting Options Committee Chair, Mr. Chamberlin, read the proposal regarding balloting procedures recommended for the Hanover School District. Dave Bradley was present and informed the board members of a November 14 deadline for "special legislation" to the Senate. There was a lengthy discussion regarding which course of action to take with respect to acquiring Australian Balloting for the Hanover School District. The two options under consideration were "Dresden like" balloting and Senate Bill 2 balloting.
Mr. Grant moved and Mr. Chamberlin seconded a motion to authorize Attorney Bradley to draft a placeholder that places ballot voting on the docket of the legislature to consider during this session. The motion carried unanimously.
COMMUNICATIONS AND REPORTS
Report of Chair
Chair Cassidy announced that the next regular Hanover Board Meeting will be Wednesday, December 10, at 7:30 p.m., in the Ray School Multi.
Chair Cassidy recognized Mr. Woods resignation for the Board. The position is being advertised with applications due December third. At the December meeting the Board will interview candidates and select a replacement.
Jim Hornig, a member of the Hanover Conservation Council and Steve Fowler, a lawyer with experience in conservation, were present and discussed protective easement on the Ray School natural area. Their main focus was regarding long-term concerns with the middle school construction. This will be a potential action item at next months meeting.
Reports of Administrator
Superintendent Greenbaum announced that November 3-7 was School Board Appreciation Week and thanked Board members for their hard work and dedication.
Superintendent Greenbaum reviewed the Nomination List for the Ray School. He also reported that a member of the Board has suggested that being done on how the Hanover 6th grade has been housed since the formation of Dresden in 1963.
Dave Bradley's formal legal opinion about the SAU budget balloting law, HB 336, was reviewed in a letter Attorney Bradley sent. The law does not appear to apply to SAU #70.
Superintendent for Business, John Aubin, presented his updated Financial Report.
Assistant Superintendent for Special Services, Jane Weissmann, discussed the number of students with disabilities identified in grades K-5 in the Hanover School District since 1984. The percent of identified students has not varied significantly over the years.
Principal Williams reviewed his monthly report. The total enrollment is 517 students.
Reports of Committees
Ed Planning Committee: The Committee will report at the December meeting.
PUBLIC COMMENTS
There were no public comments.
BUSINESS REQUIRING DISCUSSION
Annual Building Capacity Update
This item is being postponed until the next meeting.
Enrollment Projections
Superintendent Greenbaum presented and discussed the five year projections for the Ray School.
BUSINESS REQUIRING ACTION
Revised Policy KHE, Gifts to Schools
Mr. Chamberlin moved and Mrs. Carter seconded a motion to approve revised Policy KHE, Gifts to School, as proposed and attached to the original minutes of the meeting. The motion carried unanimously.
Hanover 6th Grade Tuition Contract
Action has been deferred to the next meeting.
Friends and PTO Grants
Mr. Chamberlin moved and Mr. Grant seconded a motion to accept the Friends and PTO Grants as proposed and attached to the original minutes of the meeting. The motion carried unanimously.
ADJOURNMENT
Mr. Pilchman moved and Mr. Grant seconded a motion to adjourn the meeting at 10:30 p.m. The motion carried unanimously.
The meeting was adjourned at 10:30 p.m.
Respectfully submitted,
Molly A. Finger
Recording Secretary
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December 10, 2003
HANOVER SCHOOL BOARD
WEDNESDAY, DECEMBER 10, 2003
7:30 P.M., BERNICE A. RAY SCHOOL MULTI
MINUTES
Present: Board members Cassidy, Chamberlin, Grant, Carter, Pilchman, Segal; Administrator Greenbaum; Principal Bruce Williams; and six members of the public.
CALL TO ORDER
Chair Cassidy called the meeting to order at 7:30 p.m.
APPROVAL OF MINUTES
Ms. Carter moved and Mr. Chamberlin seconded a motion to approve the minutes of the regular meeting of November 12, as submitted. The motion carried unanimously with Board Member Segal abstaining.
INTERVIEW BOARD CANDIDATES
Ms. Asmus was interviewed for the open position on the Hanover Board.
COMMUNICATIONS AND REPORTS
Report of Chair
Chair Cassidy announced that the next Hanover Board Meeting will be Wednesday, January 7, at 7:30 p.m., in the Ray School Multi. This will be the first of three budget meetings. The second meeting is schedule on January 14 and will be the regular January meeting of the Board. The third meeting is scheduled on January 21 and will be for the public hearing and budget adoption. These will all be held in the Ray School Multi.
Reports of Administrator
Superintendent's Report: The Superintendent's items are covered in other parts of the agenda.
Assistant Superintendent for Business Report: Superintend Greenbaum reported on behalf of John Aubin. The draft budget is up 8.2% without including the Teacher's Settlement. This is primarily due to a tuition account increase because of an increase in 6th grade enrollment next year of approximately 30 students. Health insurance also increased by 15%. However, with the increase in the projecting tax rate there has been a decrease of 7.1% due to the statewide property tax.
Superintendent Greenbaum also gave a food service financial report. He reported that the food service program is projected to be self-supporting this year and may even generate a small surplus.
Principal's Report: Principal Williams reviewed his monthly report. The total enrollment is 518 students.
Reports of Committees
Ed Planning Committee: Board Member Grant and Principal Williams discussed the French Club Advocacy for early childhood French. They will contact Bruce Duncan as a resource for the next step.
PUBLIC COMMENTS
There was a public comment regarding the Draft Budget.
BUSINESS REQUIRING DISCUSSION
Annual Building Capacity Update
Principal Williams reviewed the Ray School Facility Capacity and Long Range Planning guidelines from December. He will republish this document and include updates discussed with the Board.
Conservation Easement
Chair Cassidy lead the board in a continued discussion of granting conservation easements on the Ray School Property. It was decided that he will draft a thank you letter to Jim Hornig and Steve Fowler, but that the Board would not be planning to proceed with any easements.
BUSINESS REQUIRING ACTION
Hanover Sixth Grade Tuition Contract
Mrs. Segal moved and Mr. Pilchman seconded a motion to approve the extension of the Dresden/Hanover Sixth Grade Tuition Contract, as proposed by the Dresden Finance Committee and attached to the original minutes of the meeting. The motion carried unanimously with Board Member Grant Opposing.
Extension of Sixth Grade Tuition Contract to 2023
Ms. Carter moved and Mr. Chamberlin seconded a motion to extend the Hanover Sixth Grade Tuition Contract with Dresden through the school year 2023-24. The motion carried unanimously.
Ballot Voting Options
Mr. Chamberlin moved and Mrs. Segal seconded a motion to approve the method of balloting for the Hanover School District meeting to reflect the method similar to the one used for the Dresden School District with the exception of requiring a 3/5 majority to approve bond votes, and further to instruct Council Dave Bradley to draft legislation to be submitted to the New Hampshire Legislature that will accomplish this end. The motion carried unanimously.
Early Retirement/Resignation
Mrs. Segal moved and Mr. Grant seconded a motion to accept the early retirement and resignation of Donna Butler in accordance with the provisions of Article 12 of the Contract between the Hanover Education Association and the Dresden School Board, 2003-04 page 14 with regret. The motion carried unanimously.
Mrs. Segal moved and Mr. Pilchman seconded a motion to accept the early retirement and resignation of Cynthia Hayes in accordance with the provisions of Article 12 of the Contract between the Hanover Education Association and the Dresden School Board, 2003-04 page 14 with regret. The motion carried unanimously.
NON-PUBLIC SESSION
Mr. Pilchman moved and Mr. Chamberlin seconded a motion to enter non-public session in accordance with RSA 91-A:3 (11.a and 11.c) for discussion of personnel matters. (9:40) The motion passed by roll call vote.
RETURN TO PUBLIC SESSION
John Cassidy moved and Anne Segal seconded a motion to appoint Kari Asmus to the School Board position vacated by Steve Woods until March 2, 2004, at which time elections will be held for this position. The motion carried 5 yes, 1 no (Pilchman).
ADJOURNMENT
John Chamberlin moved and Larry Pilchman seconded a motion to adjourn at 10:00 p.m. The motion carried unanimously.
The meeting adjourned at 10:00 p.m.
Respectfully submitted,
Molly A. Finger
Recording Secretary
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